WE ARE HIRING – DOCUMENT CONTROLLER

Location: Pune, Maharashtra

Experience: 2–3 Years

Industry: Construction / Healthcare Infrastructure

Qualification: Graduate / Diploma in Civil, Legal, Administration, or a relevant field

About the Role

We are looking for an organized and detail-oriented Document Controller to manage project documentation, inward and outward records, registers, correspondence, and documentation processes for construction and infrastructure projects.

Key Responsibilities

- Maintain and update Inward & Outward Document Registers and physical/digital records.
- Handle Inward/Outward entries for letters, documents, drawings, submissions, and official correspondence.
- Maintain proper filing and indexing of all project-related documents.
- Manage document movement and ensure documents are properly recorded and tracked.
- Coordinate with internal departments, project teams, consultants, contractors, vendors, and external authorities.
- Handle liaisoning-related documentation and processes with relevant authorities and stakeholders.
- Maintain records of approvals, permissions, submissions, acknowledgements, and official communications.
- Ensure timely submission, receipt, distribution, and follow-up of documents.
- Maintain construction project documentation, including drawings, letters, approvals, contracts, reports, and related records.
- Support the team in preparing and maintaining project documentation as per company procedures.
- Ensure proper version control, document numbering, and document traceability.
- Maintain both hard-copy and soft-copy documentation in an organized manner.
- Assist in retrieving documents whenever required for audits, project reviews, legal requirements, or management reference.
- Coordinate with the Civil, Legal, Project Management,



and Administration teams for documentation requirements.
- Ensure confidentiality and safe handling of important company and project documents.

Required Skills & Knowledge
- 2–3 years of relevant experience as a Document Controller / Documentation Executive in the construction or infrastructure industry.
- Good knowledge of construction-related documentation and processes.
- Knowledge of Inward & Outward registers and document tracking systems.
- Understanding of liaisoning processes and authority-related documentation.
- Good knowledge of project documentation and record management.
- Background or exposure to Civil / Legal documentation will be preferred.
- Knowledge of maintaining contracts, letters, approvals, permissions, agreements, and official correspondence.
- Good coordination and follow-up skills.
- Strong attention to detail and ability to maintain accurate records.
- Positive communication and interpersonal skills.
- Proficiency in MS Office, Excel, Word, and document management systems.
- Ability to manage multiple documents and tasks while maintaining accuracy.

Preferred Candidate Profile
- Candidates with experience in Construction, EPC, Infrastructure, Healthcare Projects, or Real Estate will be preferred.
- Candidates who have handled project documentation, authority documentation, liaisoning, and inward/outward correspondence will be an advantage.
- Candidates should be well-organized, responsible, and comfortable coordinating with multiple stakeholders.

Education Graduate / Diploma in Civil Engineering, Legal Studies, Administration, or a relevant discipline.

Experience: 2–3 Years

Industry: Construction / Infrastructure / Healthcare Projects

Work Location: In person

Pay: From ₹30,000.00 per month

Work Location: In person

📌 Document Controller (Baner)
🏢 InfraHealth
📍 Baner