Job Summary The Dispatch Executive is responsible for planning, coordinating, and executing the dispatch of finished machines, components, and spare parts using SAP ERP in a machine manufacturing environment. The role ensures timely deliveries, accurate documentation, system compliance, and coordination with internal teams and logistics partners.

Key Responsibilities

- Plan and execute dispatch of machines, components, and spare parts as per delivery schedules
- Perform dispatch-related transactions in SAP (Goods Issue, Delivery Creation, Billing coordination, etc.)
- Coordinate with production, stores, quality, and sales teams to ensure dispatch readiness
- Prepare, verify, and process dispatch documents including invoices, delivery challans, packing lists, e-way bills, LR copies, and transport bills
- Ensure proper packing, labeling, and loading of machines/materials to avoid transit damage
- Coordinate with transporters and logistics partners for vehicle placement and timely dispatch
- Track shipments and update dispatch status in SAP and internal records
- Maintain accurate dispatch data, reports, and documentation in SAP and physical registers




- Coordinate with customers regarding dispatch schedules and shipment details
- Ensure compliance with GST regulations, statutory requirements, and company SOPs
- Handle dispatch discrepancies, shortages, damages, or delays in coordination with concerned departments

Required Skills & Competencies

- Hands-on experience with SAP (SD / MM modules preferred)
- Strong understanding of dispatch and logistics operations in a manufacturing environment
- Knowledge of GST, e-way bill generation, and transport documentation
- Proficiency in MS Office and ERP-based reporting
- Solid coordination, communication, and follow-up skills
- High attention to detail and ability to meet tight deadlines

Qualifications

- Bachelor’s degree / Diploma in Logistics, Supply Chain, Mechanical, or related discipline
- Practical SAP experience preferred

Experience

- 2–5 years of experience in dispatch/logistics
- Prior experience in a machine manufacturing / engineering company is highly desirable

Working Conditions

- Plant-based role
- Extended working hours may be required during peak dispatch periods

📌 Dispatch in charge (Vapi)
🏢 Goma Process Technologies
📍 Vapi