Key Responsibilities

- Building Facilities, Snagging & Transitions

- Record snags, coordinate with Projects for rectification, and ensure timely closure.
- Inspect and monitor building services including lifts, HVAC, fire systems, water supply, power supply, and civil works.
- Track occupant complaints, ensure timely reporting, follow-up, and resolution.
- Escalate major/minor breakdowns immediately if they impact operations.
- Monitor facility performance and report on project CAPEX overruns.

2. Building Equipment Management
- Implement systems to ensure equipment remains in optimal working condition.
- Ensure PM/APM/Site Leads monitor equipment performance and preventive maintenance.
- Provide recommendations on equipment repair, replacement, or procurement.
- Issue service orders to contractors and monitor repair quality.
- Evaluate contractor service levels and compliance.

3. Audits & Trainings
- Conduct periodic EHS and Engineering audits through the audit team.
- Ensure audit findings are closed within agreed timelines.
- Organize regular site trainings on Engineering, Safety, and Compliance.

4. Vendor Management
1. New Vendors

- Liaise with contractors, collect quotations, and prepare cost comparisons.
- Recommend vendors for approval and monitor onboarding.

2. Existing Vendors
- Maintain and review vendor contracts and renewals.

Evaluate vendor performance and recommend improvements or replacements.

- Conduct monthly vendor review meetings and supplier evaluations.

5. Inventory Control




- Implement and monitor inventory control processes.
- Maintain stock levels as per approved limits.
- Review daily/weekly inventory in-out records prepared by site teams.
- Prevent stock shortages, overstocking, and obsolescence.

6. Systems & Procedures
- Adapt company systems and SOPs to site requirements.
- Implement internal processes, ensure training, and compliance adherence.

7. Health, Safety, Security & Environment (HSSE)
- Conduct risk assessments for all site activities.
- Implement Permit to Work (PTW) and protected work systems.
- Ensure HSSE training, compliance, and awareness.
- Maintain accident logs and incident registers.
- Promote zero-incident workplace culture.

8. Engineering Management
- Coordinate with Site Leads/APMs/PMs to prepare and implement PPM schedules.
- Review engineering operations and maintenance reports.
- Ensure engineering system safety, reliability, and statutory compliance.

9. Team Building & People Management

Ensure site team competency, motivation, and productivity.

Manage manpower planning, hiring coordination with HR, and leave approvals.

Conduct performance reviews, coaching, and capability development.

- Reporting & MIS

- Ensure Monthly Management Reports (MR) submission before the 10th of every month.
- Ensure timely submission of daily and weekly operational reports.
- Finalize and monitor the 52-week PPM calendar.
- Monitor facility performance metrics and project cost overruns.

📌 Deputy Manager - Facility & Operations (Kolkata)
🏢 P S Group Realty
📍 Kolkata