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Complete the Data Operations Specialist Application Form: https://forms.clickup.com/2494231/f/2c3rq-408195/OHM39OHC5PRVA0LDB1

IMPORTANT — PLEASE READ BEFORE APPLYING

Please do not send your application by email or LinkedIn message. Apply through the official application form once the link is added to this listing.

Please read the full before applying. We’re looking for someone who can handle structured data carefully, work with incomplete information, and follow clear ownership and approval rules. This role is not simply data entry: you’ll help keep Crebos’s operating information accurate, connected and useful.

Complete the application form carefully. Please include examples of relevant data, spreadsheet, register or operations work you have completed.

ARE YOU A DETAIL-ORIENTED DATA OPERATIONS SPECIALIST WHO TAKES OWNERSHIP?

At Crebos, we’re looking for a reliable Data Operations Specialist to help structure and maintain our Company Operating System and Knowledge Operating System.

You’ll work with operational records, registers, documents, dashboards and spreadsheets across Google Workspace and ClickUp. Your work will help teams find trusted information, reduce manual reconciliation and keep important business records current.

ABOUT US

Crebos is a technology company focused on building high-quality software and helping businesses improve through technology, AI and automation.

We believe in ownership, accountability, customer value, quality and continuous improvement. We’re building connected operating systems that help our teams work with clear information, shared standards and less avoidable manual effort.

WE ARE NOT LOOKING FOR A REGULAR DATA-ENTRY OPERATOR

We’re looking for someone who understands why accuracy, source tracking and ownership matter.

You should be comfortable working with raw, incomplete or inconsistent information and know when to ask for clarification.

You’ll help identify what is missing, duplicated or outdated—not just update fields without context.

You must preserve the meaning of the original information and raise unclear or conflicting records to the right owner.

At Crebos, we value people who take ownership, improve the way work gets done and make the team around them stronger.

THE MINDSET & TRAITS WE EXPECT

Accuracy and Care — Check your work, validate key changes and keep records traceable to their source.

Ownership — Follow assigned work through to completion and make sure open issues have a clear next step.

Evidence-Based Judgment — Distinguish verified information from assumptions; don’t fill gaps by guessing.

Source-of-Truth Discipline — Use the designated source and link to it instead of creating unnecessary copies.

Early Escalation — Raise conflicting records, unclear ownership, access concerns and material data issues promptly.

Organization — Keep data, metadata, links and review information structured and searchable.

Continuous Improvement — Notice recurring manual work and suggest practical ways to standardize, document or automate it.





Confidentiality — Handle internal, customer and personnel information responsibly.

DATA QUALITY & OPERATING MINDSET

Your responsibility doesn’t end when a field is filled in. You should consider:

Is this information supported by an authoritative source?

Is the right person or team responsible for the record?

Is the information current and complete enough for its purpose?

Could this be a duplicate—or is it a separate record with a different meaning?

Does this change need approval from a domain owner?

Have related links, reports or dashboards been checked?

Can the process be made clearer or more repeatable?

We expect careful validation, traceability, appropriate access handling and clear communication when information is missing or unreliable.

KEY RESPONSIBILITIES

Maintain spreadsheets, directories and assigned operational registers.

Clean, standardize, categorize and validate data using approved rules.

Maintain record metadata such as owners, status, version, review dates, source links and relationships.

Identify missing information, stale records, broken links, duplicates and inconsistent categories.

Prepare records for consolidation or archiving while preserving history and traceability.

Support controlled data imports and exports, then reconcile the results against their sources.

Prepare and validate inputs for reports and dashboards.

Maintain assigned records for Operating Systems, processes, playbooks, SOPs, templates, projects, assets and other business areas.

Record data-quality issues and route decisions to the appropriate owner.

Document recurring workflows and recommend useful checklists, standards or automation opportunities.

Provide concise updates on completed work, exceptions, decisions needed and upcoming priorities.

Work with the Operations / Knowledge OS owner and relevant domain owners to clarify requirements and resolve gaps.

WHAT WE’RE LOOKING FOR

Experience in data operations, data administration, operations support, knowledge management or a similar role.

Strong spreadsheet skills and excellent attention to detail.

Experience cleaning, maintaining or validating structured records.

Comfort using Google Workspace and work-management tools such as ClickUp.

Ability to work with incomplete or inconsistent data without inventing missing information.

Good written communication and confidence following up with record owners.

Ability to distinguish safe formatting or metadata updates from changes that could alter business meaning.

Discretion when handling internal, customer or personnel information.

A practical approach to documenting and improving recurring processes.

PRACTICAL ASSESSMENT





As part of the selection process, you may be asked to work with a sample dataset that includes duplicates, missing owners, inconsistent categories, conflicting source values or stale review dates.

We’ll assess your accuracy, source tracking, judgment about which changes need approval, and ability to explain unresolved issues clearly.

WHY JOIN CREBOS?

At Crebos, you’ll contribute to building the operating foundation that helps teams work with more reliable information and less manual coordination.

Meaningful Ownership — Help maintain information used across the company.

Cross-Functional Exposure — Work with Operations, Delivery, Finance, Sales, Marketing, Talent and technical owners.

Systems and Process Experience — Help improve registers, workflows, reporting inputs and knowledge structures.

Continuous Learning — Build skills in data quality, knowledge management, governance and automation readiness.

Flexible Engagement Potential — The role may begin as a part-time or project-based engagement, with the opportunity for continued work based on business needs.

IMPORTANT NOTICE

This is an operational support role connected to Crebos’s Company OS and Knowledge OS.

The initial preference is for someone who can work on-site in Mohali where possible, especially during the setup period.

The indicative capacity in the sourcing brief is 5–20+ hours per week; the actual scope and schedule will be agreed.

The sourcing brief gives an indicative target rate of €15–€20 per hour; final commercial terms will depend on the agreed engagement and scope.

The role may be filled by an employee, independent professional or partner resource. The engagement model will be confirmed before work begins.

Changes to business definitions, KPI formulas, financial or legal records, permissions, official policies or critical records require approval from the relevant owner.

We’re building an operating environment people can trust. We’re looking for someone who takes care with the details, follows through on work, raises issues early and helps make the information layer stronger.

If you enjoy turning scattered information into accurate, well-organized and usable records, we’d like to hear from you.

INTERNAL SOURCE DOCUMENTS

These Google Drive materials were used to prepare this JD. They’re internal references and should not be included in a public job post unless you want to share them with applicants:

Data Operations Specialist Playbook: https://docs.google.com/document/d/10DBw4U_b2fIPAEEULbJ-nqGHKjhrC3FLLm67oZ0OJnk/edit

Data Operations Specialist — Talent & Performance Playbook: https://docs.google.com/document/d/18X5dVXODWV9cJFhMAIHb-HRdENZsgE2ha9YXfa1OIxM/edit

Initial Operating System, Documentation & Operational Excellence RFP: https://docs.google.com/document/d/1aTZNIU5oBWzqUhGNlRUJQhCifggdzQGeZMQ9daICgMQ/

If You want our response on Priority Apply directly here - https://forms.clickup.com/2494231/f/2c3rq-408195/OHM39OHC5PRVA0LDB1

📌 Data Operations Specialist (Sahibzada Ajit Singh Nagar)
🏢 Crebos | Software, Design, AI u0026 Automation
📍 Sahibzada Ajit Singh Nagar