– COMPANY SECRETARY

Designation: Company Secretary

Department: Secretarial / Corporate Affairs

Reporting To: CEO / Managing Director

Location: Corporate Office

Industry: NBFC / Financial Services

Employment Type: Full-time

Role Purpose The Company Secretary will be responsible for the Company’s secretarial, statutory, Board and corporate governance requirements.

The role will work closely with the CEO, Board of Directors, Leadership Team, Compliance, Finance, Legal and Auditors to ensure timely statutory compliance, strong governance and accurate maintenance of corporate records.

Ideal Candidate Profile The ideal candidate should be a qualified Company Secretary with 1+ years of experience, strong fundamentals in corporate law and governance, and the ability to independently manage routine secretarial responsibilities.

The Company is looking for a proactive, detail-oriented and dependable professional who can work closely with the CEO, Board and Leadership Team and grow with the organisation.

Key Responsibilities

Board & Committee Management

- Coordinate Board and Committee meetings.
- Prepare notices, agendas and supporting papers.
- Draft and maintain minutes.
- Track Board decisions and action items.
- Maintain attendance and statutory records.
- Ensure compliance with applicable Secretarial Standards.

Companies Act & ROC Compliance

- Ensure compliance with applicable provisions of the Companies Act, 2013 and related Rules.
- Manage MCA / ROC filings within prescribed timelines.
- Handle annual and event-based filings.
- Maintain statutory registers and records.
- Monitor Director and KMP-related compliances.
- Track regulatory and corporate-law changes.

Corporate Governance

- Support implementation of strong governance practices.
- Maintain Board and Committee documentation.
- Track Director disclosures, interests and declarations.
- Support governance policies and Board approvals.
- Ensure proper documentation of key corporate decisions.





NBFC Governance Support Work with Compliance and Finance on governance requirements applicable to an RBI-regulated NBFC, including:

- Board approvals
- Regulatory matters requiring Board consideration
- Policy approvals
- RBI inspection documentation
- Corporate governance records
- Board-level regulatory action tracking

Share Capital & Shareholder Matters

Manage

- Share allotment and transfers
- Share certificates
- Shareholding records
- Capital-related filings
- Shareholder communications
- Beneficial ownership requirements
- Dematerialisation-related corporate actions

NCD / Borrowing Support Assist with secretarial requirements relating to NCDs and other borrowings, including:

- Board / shareholder approvals
- Private placement documentation
- Statutory filings
- Debenture-related resolutions
- Charge filings
- Coordination with Debenture Trustees
- RTA / Depository coordination
- Corporate action documentation

General Meetings

Manage secretarial requirements for

- Annual General Meetings
- Extraordinary General Meetings
- Shareholder resolutions

Prepare notices, explanatory statements, minutes and related filings. Director & KMP Compliance

Maintain records relating to

- Appointment and resignation
- DIN-related compliance
- Disclosures and declarations
- Related-party interests
- Meeting attendance
- Fit and Proper documentation where applicable

Audit Support

- Coordinate with Secretarial, Statutory and Internal Auditors.
- Provide statutory records and supporting documents.
- Track and close secretarial audit observations.
- Maintain audit-ready documentation.

Corporate Documentation

Prepare and maintain

- Board resolutions
- Shareholder resolutions
- Authority letters
- Corporate declarations
- Powers of Attorney
- Certificates
- Statutory correspondence





Compliance Calendar Maintain a Secretarial Compliance Calendar covering:

- MCA / ROC filings
- Board meetings
- Committee meetings
- AGM / EGM
- Annual filings
- Director compliances
- Shareholder approvals
- Event-based filings

Management Support Work closely with the CEO and Leadership Team on:

- Board matters
- Capital raising
- Shareholding changes
- Director appointments
- Corporate restructuring
- Governance matters
- Strategic corporate transactions

Key Performance Indicators

- Timely statutory filings
- Accuracy of Board documentation
- Timely preparation of minutes
- Compliance calendar adherence
- Accurate statutory registers
- Timely closure of audit observations
- Quality of corporate governance documentation
- Timely completion of Board action items

Qualification

Mandatory:

- Qualified Company Secretary.
- Successfully completed the prescribed Company Secretary examinations and training requirements.
- Associate Member (ACS) of the Institute of Company Secretaries of India (ICSI), or eligible for membership required for appointment.

Graduate degree in Commerce, Law, Finance or Business Administration preferred. LLB or additional legal / finance qualification will be an advantage.

Experience

Minimum: 1+ years of relevant post-qualification experience.

Experience in NBFC, Banking or Financial Services will be preferred, but is not mandatory.

Exposure to the following will be advantageous:

- Companies Act compliance
- MCA / ROC filings
- Board and Committee meetings
- Secretarial Standards
- Corporate governance
- NCD / debt issuance
- Share capital matters
- NBFC governance

Key Competencies

- Strong knowledge of Companies Act and Secretarial Standards
- Good drafting and documentation skills
- Robust attention to detail
- Ability to manage statutory deadlines
- Good communication and coordination skills
- Ability to interact with Directors and senior management
- High integrity and confidentiality
- Working knowledge of MCA / ROC filing processes

📌 Company Secretary - NBFC (Coimbatore)
🏢 Dhanam Investment And Finance (P
📍 Coimbatore