Associate - Administration & Accounts

About Primarch Skills

Primarch Skills Pvt. Ltd. is a purpose-driven organization committed to enabling sustainable livelihoods through large-scale skill development and income generation initiatives. We work closely with government bodies and public sector institutions to design and deliver outcome-oriented programs that empower marginalized and underserved communities across India.

With a strong focus on inclusivity, employability, and entrepreneurship, Primarch Skills implements end-to-end solutions from community mobilization and training delivery to placement, self-employment, and post-training support. Our programs are aligned with national and state skill development missions, ensuring compliance, transparency, and measurable impact.

At Primarch Skills, we believe that skills are the foundation of economic dignity. By equipping beneficiaries with market-relevant competencies and livelihood opportunities, we strive to create long-term socio-economic transformation and contribute meaningfully to nation-building.

Position Details

Position Title: Associate - Administration & Accounts

Number of Positions: 01

Location: Mumbai, Maharashtra

Reporting To: Administration / Finance Manager

Employment Type: Full-time, in-office

Experience Required: 3-5 Years

Educational Qualifications

Bachelors Degree

Candidates with a Bachelors Degree in Commerce, Accounting, Finance, Business Administration, Economics, or related disciplines may apply for this position.

Masters Degree (Preferred/Advantageous)

Candidates with a Masters Degree in Commerce, Finance, Business Administration, or related fields will be preferred. Candidates who have cleared or are pursuing CA Intermediate / CMA Intermediate will also be considered favourably.

Additional preference will be given to candidates possessing:

- Hands-on experience of day-to-day accounting in Tally Prime / Tally ERP 9.
- Working knowledge of GST, TDS, EPF, ESI, and Professional Tax compliance.
- Exposure to billing, accounts payable, accounts receivable, and bank reconciliation.
- Good command over MS Excel (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS) and MS Office tools.
- Strong documentation and data management skills.
- Experience in development sector, NGO, skilling, or project-based organisations, including billing to government departments.

Relevant Work Experience

Candidates with 1–3 years of progressive experience in accounts, bookkeeping, billing, GST filing, TDS filing, EPF and ESI compliance, or finance operations, along with exposure to office administration, are eligible to apply for this position.

Preference will be given to candidates with demonstrated experience in:

- Voucher entry, ledger maintenance, and bookkeeping in Tally.
- Preparation of GST-compliant invoices and maintenance of billing records.
- Vendor bill processing, payment scheduling, and vendor ledger reconciliation.
- Receivables tracking and payment follow-up with clients.
- Bank reconciliation and petty cash management.
- Preparation of GST and TDS returns and statutory payment challans.
- Month-end closing support and audit schedules.
- Office administration and procurement support.

Role Overview The Associate - Administration & Accounts will primarily support the accounts and finance function, with a smaller share of responsibility for office administration. The role covers bookkeeping in Tally, billing, payables, receivables, bank reconciliation, statutory compliance, and month-end reporting, across Primarch Skills and its sister concerns and subsidiaries, as assigned.

The role requires a detail-oriented individual with a sound understanding of accounting processes, strong coordination skills, and the ability to manage multiple deadlines accurately.

The selected candidate will work closely with the finance, administration, HR, and programme teams to maintain accurate books of accounts, ensure timely billing and compliance, and support smooth day-to-day office operations.

Roles & Responsibilities

A. Accounts & Finance

Bookkeeping & Tally Operations

Record day-to-day accounting transactions in Tally Prime, ensuring accuracy, completeness, and proper classification.

- Pass payment, receipt, purchase, sales, journal, contra, debit note, and credit note vouchers.
- Create and maintain ledgers, groups, and cost centres for project-wise and entity-wise accounting.
- Record entries with proper narration and attach supporting documents to every voucher.
- Carry out periodic ledger scrutiny and rectify misclassified or duplicate entries.

Billing & Invoicing

Prepare and raise invoices to clients, government departments, and partner institutions in line with work orders, agreements, and project milestones.

- Prepare GST-compliant tax invoices and supporting annexures as per client or department formats.
- Generate e-invoices (IRN) and e-way bills where applicable.
- Maintain a billing register tracking work order value, amount billed, amount received, and balance to be billed.
- Coordinate with programme teams for milestone completion documents,



attendance and outcome data required for billing claims.

Accounts Payable

Manage the end-to-end processing of vendor and service-provider bills.

- Verify vendor bills against purchase orders, work orders, and delivery or service confirmations.
- Book vendor invoices in Tally, with correct GST input and TDS deduction.
- Prepare weekly payment schedules for approval and process approved payments through net banking.
- Maintain vendor ledgers, reconcile balances, and respond to vendor queries.
- Maintain vendor master data, including PAN, GSTIN, bank details, and MSME status, and track MSME payment timelines.

Accounts Receivable & Collections

Track outstanding receivables and follow up for timely collection.

- Maintain customer-wise and project-wise receivable ageing.
- Follow up with clients and government departments for release of payments, including submission of any pending documents.
- Record receipts and reconcile TDS deducted by clients with Form 26AS / AIS.
- Track retention money, security deposits, and performance guarantees, and follow up on their release.

Bank, Cash & Payment Reconciliation

Ensure that bank and cash records are accurate and reconciled on time.

- Prepare monthly bank reconciliation statements for all bank accounts.
- Manage petty cash, cash vouchers, and periodic cash verification.
- Maintain records of NEFT/RTGS transfers, cheques issued and received, and payment advices.

GST Compliance

Support monthly and annual GST compliance under the guidance of the finance team.

- Maintain sales and purchase registers for GST purposes.
- Prepare data for GSTR-1 and GSTR-3B and support timely filing.
- Reconcile purchase register with GSTR-2A / 2B and track eligible Input Tax Credit.
- Support preparation of data for annual returns and GST notices or queries.

TDS Compliance

Ensure correct deduction, deposit, and reporting of TDS.

- Identify applicable TDS sections and rates on vendor, contractor, professional, and rent payments.
- Prepare monthly TDS payment challans within due dates.
- Support preparation and filing of quarterly TDS returns (24Q and 26Q) and issue of Form 16 / 16A.
- Reconcile TDS records with TRACES and resolve defaults or mismatches.

Payroll Accounting & Statutory Dues

Coordinate with the HR team on payroll-related accounting and statutory payments.

- Book monthly salary entries and reconcile payroll with HR records.
- Prepare and deposit EPF (ECR) and ESI challans and maintain contribution records.
- Process Maharashtra Professional Tax payments and returns.
- Process employee reimbursements, travel advances, and their settlements.

Expense Management & Project Costing

Track costs and expenses at project and entity level.

- Verify and process employee expense claims as per the organisation’s policy.
- Track project-wise expenditure against approved budgets and highlight variances.
- Support preparation of fund utilisation statements and utilisation certificates for government-funded projects.

Month-End Closing & Financial MIS

Support timely closing of books and preparation of financial reports.

- Book month-end accruals, provisions, and prepaid adjustments.
- Review trial balance and support preparation of monthly profit & loss and project-wise statements.
- Update Excel-based MIS, including receivables, payables, cash flow, billing, and expense trackers.

Audit & Compliance Support

Maintain records for internal audits, statutory audits, tax audits, and programme audits. Prepare audit schedules, ledger extracts, and supporting documents, and help resolve audit queries within agreed timelines.

Inter-Company Accounting

Record and reconcile transactions and balances between group entities, and ensure that expenses and income are booked in the correct entity with appropriate documentation.

B. Administration Support

Office Administration

Support day-to-day office administration, including office coordination, upkeep, stationery and consumables, courier management, and internal operational support.

Procurement & Vendor Coordination

Assist in procurement by collecting quotations, preparing comparative statements, and raising purchase orders. Coordinate with vendors and service providers for supplies, renewals, and office support requirements.

Administrative Documentation

Maintain organised records for contracts, agreements, rental and utility documents, insurance, vendor files, approvals, and office records.

Internal Coordination

Work closely with programme, HR, finance, and leadership teams to support office processes and ensure smooth cross-functional coordination.

Reporting & Updates

Prepare periodic accounts and administrative updates,



summary sheets, and internal reports for review by the reporting manager.

Additional Project Responsibilities

Undertake any additional responsibilities assigned by the Administration / Finance Manager or Senior Leadership in alignment with organisational priorities and operational needs, including assignments for Primarch Skills and its sister concerns and subsidiaries.

Skills

- Accounting & Bookkeeping: Sound understanding of accounting principles, double-entry bookkeeping, and voucher accounting.
- Tally Proficiency: Ability to record transactions, maintain ledgers and cost centres, and generate reports in Tally Prime.
- Billing & Receivables: Ability to prepare accurate GST invoices, maintain billing registers, and follow up on collections.
- Statutory Compliance: Working knowledge of GST, TDS, EPF, ESI, and Professional Tax processes and due dates.
- Reconciliation: Ability to reconcile bank accounts, vendor and customer ledgers, and GST and TDS records.
- MS Excel & Office Tools: Proficiency in Excel (lookups, pivot tables, SUMIFS), Word, PowerPoint, email, and file management.
- Administration Support: Ability to manage office coordination, procurement, and vendor follow-ups efficiently.
- Communication: Strong written and verbal communication skills for professional follow-up and internal coordination.
- Confidentiality & Professionalism: Ability to handle financial and administrative information with discretion and integrity.

Competencies

- Ownership & Accountability: Takes responsibility for assigned tasks and ensures timely completion.
- Accuracy & Attention to Detail: Maintains precision in entries, calculations, and statutory filings.
- Analytical Thinking: Able to review records, identify discrepancies, and maintain accuracy in documentation.
- Deadline Discipline: Consistently meets statutory due dates and month-end timelines.
- Problem Solving: Can address operational and accounting issues, follow up effectively, and support resolution of bottlenecks.
- Collaboration & Teamwork: Works effectively with finance, administration, HR, and programme teams.
- Process Orientation: Strong commitment to structured workflows, compliance, and record management.
- Professional Conduct: Maintains confidentiality, discipline, and a service-oriented attitude.

Tools & Technical Proficiency

Mandatory

- Tally Prime / Tally ERP 9.
- MS Excel.
- MS Word.
- MS PowerPoint.
- GST portal and Income Tax / TRACES portal.
- Email and calendar tools.
- File and documentation systems.

Desired

- EPFO and ESIC employer portals.
- Net banking and bulk payment platforms.
- Google Sheets.
- Invoice, expense, and payment management tools.
- Document management systems.
- Basic reporting and dashboard tools.

Preferred Candidate Profile The ideal candidate should be detail-oriented, organised, and proactive, with a strong interest in accounts and finance operations and a working understanding of office administration. Candidates with hands-on Tally experience and exposure to GST and TDS compliance will be strongly preferred, as will candidates with experience in skilling, development, education, or other project-driven organisations.

Preference will also be given to candidates who demonstrate maturity, confidentiality, ownership, and the ability to manage accounting and administrative tasks in a structured, deadline-driven environment.

Travel & Mobility Requirements

- Primarily office-based role in Mumbai.
- Occasional travel may be required for banking, vendor coordination, document submission, or operational support.
- Flexibility to support off-site administrative or finance-related tasks when needed.

What You Gain From This Role

This role offers the opportunity to build a strong foundation in accounts and finance operations within a mission-driven organisation working on large-scale livelihood and skilling initiatives. The selected candidate will gain hands-on exposure to bookkeeping, billing, statutory compliance, audits, project costing, and office administration in a high-impact environment.

The role provides a strong platform for growth in accounting, finance operations, and organisational support functions.

Diversity, Equality & Inclusion

Primarch Skills Pvt. Ltd. is committed to fostering a diverse, inclusive, and equitable workplace. We encourage applications from candidates across different social, cultural, educational, and skilled backgrounds.

We believe diversity strengthens problem-solving, innovation, and impact, and we are committed to ensuring equal opportunity and fair treatment throughout the recruitment and employment process.

Background Verification & Integrity Checks

Selected candidates may undergo background verification and reference checks through relevant authorities or authorised agencies.

Candidates applying for this role should:

- Provide accurate educational and skilled information.
- Be willing to submit documents required for verification processes, if requested.
- Demonstrate professional integrity, accountability, and a strong commitment to ethical conduct.

📌 Associate - Administration & Accounts (Mumbai)
🏢 Primarch Skills Bharat
📍 Mumbai