Key Responsibilities & Tasks:

- Vendor Management

- Regularly coordinate, contact, and communicate with external vendors and service providers.

- Maintain follow-ups for supplies, deliverables, bills, and service agreements to ensure uninterrupted office operations.

- Task Management & Tracking :

- Prepare, assign, and update daily/weekly task lists on software for team members.

- Monitor task progress, track deadlines, and ensure seamless internal workflow coordination.

- Calendar & Meeting Management:

- Schedule calendars, arrange internal/external meetings, and set up conference rooms or virtual links.

- Send out timely meeting reminders, manage rescheduling requests, and handle leadership schedules.

- General Administrative Support

- Manage front-desk operations, handle incoming calls, emails, and direct visitors/clients appropriately.

- Maintain office inventory, stationery, and equipment, ensuring timely reordering.

- Assist internal teams with documentation, data entry, and basic reporting tasks aligned with company standards.

- Support HR and management in organizing company events, internal communications, and onboarding formalities.

Requirements





- Education: Graduate in any discipline (B.Com, BBA, BA, or equivalent preferred).

- Experience: 0 to 1 year of experience in administration, office coordination, or a related role (freshers with exceptional organizational skills can apply).

- Communication Skills (Must-Have): Excellent written and verbal communication skills in English to professionally interact with internal teams, management, and external vendors.

- Technical Skills: Familiarity with productivity tools (MS Office, Google Workspace) and basic knowledge of HR/Admin software is a strong plus.

- Attributes: High attention to detail, stellar multi-tasking capabilities, time-management skills, and a proactive problem-solving attitude

Perks

- Flexible Timings: Work-life harmony with adaptable shift timings.

- Dynamic Work Culture: A collaborative office environment at a growing global firm with immense learning opportunities.

- Career Growth: Mentorship and structured exposure to corporate operations for early-career professionals.

📌 Admin Executive (Ahmedabad)
🏢 Stellaripe
📍 Ahmedabad