Job Purpose To ensure proper audit, verification, documentation, compliance, cost control, and management reporting for project sales orders, purchase orders, invoices, service bills, material consumption, expenses, GST/TDS, inventory adjustments, and related project transactions.

Key Responsibilities

1. Sales Order &
- Project Documentation Audit

- Verify and audit KOM documents related to projects.

- Conduct Sales Order (SO) audits and verify supporting documents.

- Audit Retainer Invoices and ensure they are supported by proper documentation and approvals.

- Conduct Invoice audits, including verification of quantities, rates, taxes, terms, and supporting documents.

- Check Invoice Bundles for completeness and accuracy.

- Verify PO Reports against relevant project requirements and records.

- Check Packaging Lists and reconcile them with Sales Orders and project requirements.

- Verify the Actual Cost Sheet before dispatch.

- Ensure required Management Approval is obtained in cases of:

- Zero PR

- Negative PR

- Other exceptional/irregular transactions

1. Export Sales Orders &
- Invoice/Bill Audit

- Audit Export Sales Orders, Export Invoices, and related bills.

- Verify supporting documents and ensure accuracy of export-related transactions.

- Check export documentation, billing, and accounting records for completeness and compliance.

1. Expense &
- Service Bill Audit

- Audit project-related expenses and service bills, including:

- FIBA expenses

- FedEx/Courier expenses

- Customs Duty

- Other utility and service expenses

- Verify bills against supporting documents, POs, approvals, and applicable project requirements.

- Identify discrepancies, duplicate claims, incorrect charges, or missing documentation.

1.



Inventory &
- Material Audit

- Check Inventory Adjustments and ensure proper authorization and documentation.

- Verify Bundle quantities in cases of material shortfall.

- Audit DCs (Delivery Challans) for:

- Shortfall material

- Additional material

- Non-billable material

- Project-related material movements

- Verify material movements against project requirements and supporting records.

- Reconcile material consumption with project records and actual usage.

1. Project Cost &
- Consumption Monitoring

- Review project Actual Cost Sheets before dispatch.

- Verify material consumption against project requirements and approved quantities.

- Prepare and review Turnover Reports.

- Monitor and audit Material Consumption Reports.

- Highlight significant cost variations, shortages, excess consumption, and unusual transactions to management.

1. Monthly Audit &
- MIS Activities

The following activities are to be completed and updated on a monthly basis:

- Update and maintain the KOM List.

- Update the TEKFAB PO List.

- Update the VISION PO List.

- Prepare/review Turnover Reports.

- Review Material Consumption Reports.

- Conduct TDS Audit.

- Conduct GSTR-1 Audit.

- Conduct GSTR-3B Audit.

- Reconcile relevant records and report discrepancies to management.





- Maintain proper audit trails and supporting documentation.

1. Weekly Follow-Up &
- Management Reporting

The following activities are to be performed on a weekly basis:

- Follow up on pending service bills from the Commissioning and VISION teams.

- Prepare and report the pending service bill status to management on a weekly basis.

- Follow up with concerned departments for timely submission, correction, approval, and processing of pending bills.

- Follow up on the Production Manpower Sheet and ensure timely submission and completeness of records.

- Escalate overdue or unresolved matters to management.

Key Controls &

- Compliance

- Ensure all transactions are supported by appropriate documents and approvals.

- Verify compliance with company policies and established internal controls.

- Identify financial, documentation, inventory, billing, and process discrepancies.

- Ensure exceptions such as Zero PR / Negative PR are properly approved before processing.

- Maintain confidentiality and accuracy of financial and project-related information.

- Ensure timely completion of audits and submission of reports to management.

- Accurate and timely audit of project and service-related transactions.

- Proper documentation and approval compliance.

- Identification and reporting of discrepancies and exceptions.

- Weekly pending service bill status report.

- Monthly audit and MIS reports.

- Accurate project turnover and material consumption reporting.

- Effective monitoring of project costs, inventory, billing, and statutory compliance.

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits

- Adaptable schedule

- Provident Fund

Work Location: In person

📌 Account Executive (Wagle Estate)
🏢 TEJ CONTROL SYSTEMS PRIVATE
📍 Wagle Estate