GOENKA HOSPITAL

– Accounts Executive

Location: Near Piplaj, Pethapur, Gandhinagar, Gujarat

Department: Finance & Accounts

Designation: Accounts Executive

Reporting To: Accounts Manager / Finance Manager / Hospital Management

Employment Type: Full-Time

1. JOB PURPOSE The Accounts Executive will be responsible for day-to-day accounting operations of Goenka Hospital, including patient billing-related accounting, receipts, payments, vendor accounts, bank reconciliation, statutory compliance support, insurance/TPA accounting, MIS and financial documentation.

The role requires close coordination with the Billing, Front Office, Pharmacy, Stores, Purchase, HR, Administration, Insurance/TPA and Hospital Operations teams.

2. KEY RESPONSIBILITIES

A. Day-to-Day Accounting

- Record and maintain day-to-day financial transactions.
- Pass accounting entries for receipts, payments, purchases, expenses and other transactions.
- Maintain general ledger and subsidiary ledgers.
- Verify supporting documents before accounting entries.
- Maintain proper filing and documentation of financial records.
- Ensure accurate and timely posting of transactions in the accounting/ERP system.
- Support month-end and year-end closing activities.

B. Hospital Billing & Patient Accounting

- Coordinate with the Billing Department regarding patient billing and collections.
- Verify daily patient billing summaries and collection reports.
- Reconcile cash, card, UPI, online payment and other collection modes.
- Verify discounts, refunds, credit notes and adjustments as per approved authority.
- Monitor outstanding patient receivables.
- Reconcile billing system reports with accounting records.
- Investigate and resolve billing/accounting discrepancies.

C. Insurance & TPA Accounts

- Coordinate with the Insurance/TPA Department for financial documentation.
- Track insurance/TPA receivables and outstanding claims.
- Maintain claim-wise outstanding records.
- Reconcile TPA receipts with submitted claims.
- Follow up for pending payments and deductions.
- Record TPA settlements and adjustments accurately.
- Assist in preparing reports relating to insurance receivables and ageing.

D. Cash & Bank Management

- Verify daily cash collection and deposit records.
- Maintain daily cash book.
- Reconcile cash collections with billing/collection reports.
- Prepare bank reconciliation statements.
- Monitor bank receipts and payments.
- Verify payment transactions and supporting documents.
- Assist in daily/weekly cash-flow reporting.

E. Accounts Payable & Vendor Management

- Process vendor invoices after proper verification and approval.
- Maintain vendor ledgers and outstanding statements.
- Reconcile vendor accounts periodically.
- Verify purchase invoices with purchase orders/GRNs where applicable.
- Prepare payment-related documents.
- Follow up with departments for pending invoice documentation.
- Support timely vendor payments as per approved schedules.

F. Pharmacy, Stores & Purchase Accounting

- Coordinate with Pharmacy, Stores and Purchase departments for accounting documentation.




- Verify purchase invoices and supporting records.
- Assist with inventory-related accounting.
- Reconcile purchase records with accounting entries.
- Support periodic stock reconciliation.
- Identify and report discrepancies between physical and system records.

G. GST & TDS Support

- Assist in GST-related accounting and reconciliation.
- Verify GST details in purchase and expense invoices.
- Support input tax credit reconciliation.
- Assist in preparation of GST reports and supporting schedules.
- Calculate and record TDS wherever applicable.
- Maintain TDS-related documentation and support timely compliance.
- Coordinate with consultants/Accounts Manager for statutory requirements.

H. MIS & Management Reporting Prepare regular reports such as:

- Daily collection report
- Daily cash/bank report
- Patient receivables
- Insurance/TPA outstanding
- Vendor outstanding
- Ageing analysis
- Purchase summary
- Expense statement
- Revenue collection summary
- Bank reconciliation status
- Monthly accounts/MIS reports

I. Audit Support

- Assist in statutory and internal audits.
- Provide ledgers, vouchers and supporting documents.
- Prepare audit schedules as required.
- Coordinate with auditors for routine information requests.
- Ensure proper documentation of financial transactions.
- Assist in resolving audit queries and observations.

3. KEY RESPONSIBILITIES – HOSPITAL ENVIRONMENT The Accounts Executive must maintain close coordination with: Patient Billing → Cashier → Accounts → TPA/Insurance → Pharmacy → Stores → Purchase → Administration → Management The employee should ensure that financial transactions generated through hospital operations are accurately captured, reconciled and reported.

4. KEY RESULT AREAS (KRAs)

KRA

Responsibility

Daily Accounting

Accurate and timely accounting entries

Patient Collections

Daily reconciliation of hospital collections

TPA/Insurance

Tracking and reconciliation of claims/receivables

Accounts Receivable

Monitoring outstanding and ageing

Accounts Payable

Accurate vendor accounting and reconciliation

Cash & Bank

Daily cash control and bank reconciliation

GST/TDS

Accurate compliance support

MIS

Timely and accurate management reports

Audit

Proper documentation and audit support

Internal Control

Compliance with financial procedures

5. KEY PERFORMANCE INDICATORS (KPIs)

- Accuracy of accounting entries.
- Daily reconciliation of hospital collections.
- Timely bank reconciliation.
- Timely reconciliation of TPA/insurance accounts.
- Reduction in unresolved billing/accounting discrepancies.
- Accuracy of vendor and customer ledgers.
- Timely preparation of MIS.
- Timely submission of statutory information.




- Proper maintenance of vouchers and financial documents.
- Timely closure of audit queries.
- Compliance with hospital financial SOPs.

6. QUALIFICATION

Minimum Qualification:

- B.Com / M.Com / equivalent qualification in Commerce or Finance.

Preferred:

- CA Inter / CMA Inter or relevant accounting certification.
- Knowledge of GST and TDS.
- Hospital accounting experience.

7. EXPERIENCE Preferred Experience: 2–5 years in Accounts/Finance.

Candidates with experience in

- Hospital accounting
- Healthcare organisations
- Clinics
- Diagnostic centres
- Insurance/TPA accounting
- Service-sector accounting

will be preferred. 8. REQUIRED TECHNICAL SKILLS

- Strong knowledge of accounting principles.
- Knowledge of GST and TDS.
- Bank reconciliation.
- Ledger reconciliation.
- Accounts payable and receivable.
- Cash management.
- MIS reporting.
- Advanced/basic MS Excel depending on role level.
- ERP/accounting software.
- Knowledge of hospital billing software will be an advantage.

9. BEHAVIOURAL SKILLS

- Strong attention to detail.
- Numerical and analytical ability.
- Positive communication skills.
- Strong follow-up ability.
- Confidentiality and integrity.
- Ability to coordinate with multiple departments.
- Time-management skills.
- Ability to work under pressure.
- Problem-solving attitude.
- Team-oriented approach.

10. AUTHORITY & RESPONSIBILITY The Accounts Executive will be responsible for reviewing financial documents and transactions within the authority assigned by management. The employee should immediately escalate:

- Unauthorised payments
- Billing discrepancies
- Cash shortages/excesses
- Suspicious transactions
- Unreconciled balances
- Incorrect GST/TDS information
- Unusual discounts/refunds
- Long-pending receivables
- Vendor/accounting discrepancies

to the Accounts Manager / Finance Manager. 11. INTERNAL COORDINATION The position will regularly coordinate with:

- Hospital Management
- Accounts & Finance
- Patient Billing
- Front Office
- Cashier
- Insurance/TPA
- Pharmacy
- Stores
- Purchase
- HR & Administration
- Medical/Clinical Departments
- IT/ERP Team

12. IDEAL CANDIDATE PROFILE The ideal candidate should be a hands-on Accounts professional with strong accounting fundamentals and the ability to work in a fast-paced hospital environment. The candidate should be comfortable handling:

Accounting + Hospital Collections + TPA/Insurance + Vendor Accounts + GST/TDS + Bank Reconciliation + MIS + Audit Support

Experience in healthcare/hospital accounting will be an added advantage.

13. WORK LOCATION

Goenka Hospital

Near Piplaj, Pethapur, Gandhinagar, Gujarat

Department: Finance & Accounts

Position: Accounts Executive

Employment: Full-Time

CONFIDENTIALITY The Accounts Executive will have access to financial, patient-related and commercially sensitive information and must maintain strict confidentiality and comply with the hospital's financial policies, SOPs and professional standards.

Pay: ₹18,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Account Executive (Piplaj)
🏢 Delhi Public School
📍 Piplaj