Data & Fleet Operations Associate
Company: BAI Infosolutions Private Limited – CoTrav
Location: Cyber City, Gurgaon (In office)
Experience: 0–3 Years
Industry: Travel & Corporate Mobility Services
Employment Type: Full-time

About the Role
We are looking for a street-smart, proactive and operationally strong Data & Fleet Operations Executive to manage day-to-day fleet operations and vendor coordination. The role requires someone who can work on the ground, build strong vendor relationships, negotiate effectively, solve last-minute operational issues and ensure vehicles are available and deployed as required.
The ideal candidate should be comfortable dealing with drivers, fleet partners and vendors, handling pressure, taking quick decisions and ensuring smooth execution of bookings.

Key Responsibilities
• Manage end-to-end fleet and cab operations for corporate clients.
• Coordinate with fleet vendors, drivers and transport partners for vehicle availability and deployment.
• Build and maintain a strong local and outstation vendor network.




• Source recent vendors and vehicles based on operational requirements.
• Negotiate rates with vendors and ensure competitive commercial terms.
• Maintain vendor rate cards, vehicle details, service areas, availability and performance records.
• Allocate vehicles and coordinate driver deployment as per trip requirements.
• Track live bookings, vehicle movement, driver reporting and trip status.
• Handle last-minute vehicle requirements, cancellations, replacements and operational escalations.
• Resolve issues related to driver availability, vehicle breakdowns, delays, route changes and customer requirements.
• Maintain accurate fleet, vendor and booking data in Excel and internal systems.
• Verify trip details, duty slips, billing information and supporting documents.
• Coordinate with Finance for vendor bills, payment follow-ups and reconciliation support.
• Monitor vendor performance, service quality, response time and compliance.
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📌 Data & Fleet Operations Associate (Gurugram)
🏢 CoTrav
📍 Gurugram