Job Title - Assistant Manager Travel Operations

Department - Travel Operations

Location – Gurgaon

Reporting To - AVP Travel Operations

Job Summary

We are seeking a proactive and detail-oriented Assistant Manager Travel Operations to manage end-to-end corporate travel operations, ensuring seamless delivery of travel services across the organisation. The role will be responsible for flight and hotel bookings, visa coordination, travel reporting (MIS), accrual management, vendor engagement, policy compliance, and traveller support while driving operational excellence and cost optimisation.

Key Responsibilities

Travel Operations Management
- Manage end-to-end domestic and international travel arrangements for employees.
- Coordinate flight, hotel, ground transportation, and other travel-related bookings through approved travel management companies (TMCs).
- Ensure adherence to corporate travel policies and approval workflows.
- Support travellers with itinerary changes, cancellations, emergency travel requirements, and travel-related queries.

Visa & Immigration Support




- Coordinate visa processing for business travellers across multiple geographies.
- Manage visa documentation, invitation letters, cover letters, appointment scheduling, and application tracking.
- Liaise with embassies, consulates, immigration partners, and visa service providers.
- Maintain visa records and provide updates to travellers and stakeholders.

Travel MIS & Reporting
- Prepare and publish periodic Travel MIS reports and dashboards.
- Analyse travel spend, booking trends, savings, policy compliance, transaction volumes, and vendor performance.
- Support data-driven decision-making through actionable travel insights.

Financial Management & Accruals
- Manage monthly travel accruals and reconciliation activities.
- Coordinate with Finance teams to ensure accurate expense reporting and budget tracking.
- Validate invoices, monitor outstanding payments, and resolve billing discrepancies.
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📌 Assistant Manager Travel Operations (Gurugram)
🏢 XCEEDANCE
📍 Gurugram