The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.
Responsibilities
• Proposal Support• Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
• Coordinate inputs from technical teams, business development, and support functions.
• Format, edit, and compile proposal documents to meet client requirements.
• Track all opportunities and bids on various portals
• Track various proposals and maintain a tracker to monitor progress and deadlines
• Document & Content Management• Maintain and update proposal templates, CVs, project sheets, and case studies.
• Ensure consistency in branding, style, and compliance with WSP standards.
• Track proposal versions, deadlines, and submission requirements.
• Collaboration & Communication• Act as a liaison between the Water Team and the Proposal teams.
• Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
• Communicate effectively with cross-functional stakeholders to gather inputs.
• Quality Assurance• Conduct basic compliance checks against tender instructions.
• Proofread documents for accuracy, grammar, and clarity.
• Support final packaging and submission of proposals.
Qualifications
Skills & Competencies
• Robust organisational and coordination skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
• Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Knowledge of transport and infrastructure sectors preferred.
Typical Requirements
• Bachelor’s degree in Civil Engineering or related field
• 4–6 years in propo
📌 Proposal Coordinator (India)
🏢 Wsp
📍 India