Job Summary

We are looking for a smart, proactive, well-organized, and professional Executive Assistant to the Director who can provide high-level administrative, coordination, and business support. The candidate will work closely with the Director to manage schedules, meetings, communication, follow-ups, travel, documentation, and day-to-day business activities.

The ideal candidate should be capable of anticipating requirements, maintaining confidentiality, coordinating with different departments, and ensuring timely execution of tasks assigned by the Director.

Key Responsibilities

• Manage the Director’s daily calendar, appointments, meetings, and schedule.
• Coordinate and schedule internal and external meetings with clients, vendors, employees, and business partners.
• Manage emails, calls, correspondence, and communication on behalf of the Director when required.
• Prepare meeting agendas, presentations, reports, MIS, and other business documents.
• Attend meetings with the Director, prepare minutes, and maintain action points.




• Follow up with department heads and team members on tasks assigned by the Director.
• Track pending tasks, deadlines, commitments, and significant business activities.
• Coordinate with Sales, Operations, Finance, HR, Purchase, Logistics, and other departments.
• Maintain confidential documents, business information, and sensitive communications.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Coordinate with clients, vendors, suppliers, consultants, and other external stakeholders.
• Prepare and maintain daily/weekly status reports for the Director.
• Assist the Director in business planning, project coordination, and special assignments.
• Ensure timely communication of instructions and decisions taken by the Director.
• Conduct research and gather information required for business meetings and decision-making.
• Maintain proper filing and documentation of important records

📌 Executive assistant to Chairman (Noida)
🏢 Neuraleap Group
📍 Noida