Job Description

The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.

Responsibilities

• Proposal Support
• Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
• Coordinate inputs from technical teams, business development, and support functions.
• Format, edit, and compile proposal documents to meet client requirements.
• Track all opportunities and bids on various portals
• Track various proposals and maintain a tracker to monitor progress and deadlines

• Document & Content Management
• Maintain and update proposal templates, CVs, project sheets, and case studies.
• Ensure consistency in branding, style, and compliance with WSP standards.
• Track proposal versions, deadlines, and submission requirements.

• Collaboration & Communication
• Act as a liaison between the Water Team and the Proposal teams.




• Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
• Communicate effectively with cross-functional stakeholders to gather inputs.

• Quality Assurance
• Conduct basic compliance checks against tender instructions.
• Proofread documents for accuracy, grammar, and clarity.
• Support final packaging and submission of proposals.

Qualifications

Skills & Competencies

• Robust organisational and coordination skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
• Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Knowledge of transport and infrastructure sectors preferred.

Typical Requirements

• Bachelor’s degree in Civil Engineering or related field

📌 Proposal Coordinator (Mumbai)
🏢 WSP in India
📍 Mumbai