Job Description

Job Description: EA/Personal Secretary to Founder/CEO -- Healthcare Industry

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Location: Pune, India Type: Full-time — In office

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Reports to: Founder/CEO

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Role Summary

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Be the Founder's right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task—no job too small.

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Key Responsibilities

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1) Calendar, Communication & Follow-ups

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- Own the Founder's calendar; prioritise meetings and block focus time.
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- Draft/review emails, letters, WhatsApp messages; maintain contact lists/CRM.
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- Prepare agendas, briefs, and meeting packs; take MoMs and track action items to closure.
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2) Travel & Logistics

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- Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries.
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- Manage event registrations, invites, RSVPs, and on-ground logistics.
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3) Documentation & Presentations

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- Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs.
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- Maintain organised digital filing and version control; handle sensitive documents discreetly.
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4) Stakeholder & Office Coordination

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- Liaise with doctors, patients (as guided), partners, vendors, and agencies.
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- Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed.
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5) Admin & Accounts Assistance

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- Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly.
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- Collect/verify vendor invoices; prepare payment sheets; coordinate with Accounts/CA (TDS/GST basics).
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6) Events & On-ground Support

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- Assist with talks, screenings, webinars, clinic events: checklists, kits, guest handling, feedback collation.
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- Capture basic content (photos/short clips) for internal/PR use, as required.
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7) Compliance & Confidentiality

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Uphold patient privacy, data protection, POSH norms, and clinic SOPs at all times.

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