TJob Title: Crew Assistant – Fleet Personnel Department

Department: Fleet Personnel

Reports To: Crewing Manager

Industry: Ship Owning

Location: Mumbai

Job Purpose

To provide administrative and operational support to the Fleet Personnel/Crewing Department in the productive planning, documentation, mobilization, and maintenance of crew for the company’s vessels, while ensuring compliance with company procedures and applicable maritime requirements.

Key Responsibilities
- Assist the Fleet Personnel team in the planning and scheduling of crew changes, joining, and repatriation.
- Maintain and update crew records, databases, personnel files, and vessel-wise crew lists.
- Coordinate with vessels, crew members, manning agents, and other departments regarding crew-related matters.
- Check the validity and availability of passports, CDCs, visas, medical certificates, STCW certificates, training certificates, and other required documents.
- Assist in arranging crew travel, flights, hotels, transportation, and other joining formalities.




- Prepare and circulate crew joining instructions, travel details, and relevant documentation.
- Follow up with crew members for expiring certificates, medicals, visas, and other documents.
- Assist with the preparation and maintenance of crew contracts, allotment details, leave records, and other personnel documentation.
- Support the Fleet Personnel Manager in maintaining crew matrices and vessel manning requirements.
- Check crew-related invoices against the relevant Purchase Orders (POs) and supporting documents for accuracy, completeness, and proper allocation.
- Process and record verified invoices and POs in MariApps, ensuring that the relevant vessel, cost code, and other required details are correctly entered.
- Coordinate with Accounts/Finance, procurement, manning agents, and other service providers regarding invoice and PO discrepancies or pending approvals.
- Follow up on pending invoices, POs, approvals, and payment-related

📌 Maritime HR Administrator (Mumbai)
🏢 Safesea Group
📍 Mumbai