Job Description

Key Responsibilities Executive Support & Calendar Management Manage complex executive calendars across multiple time zones, balancing competing priorities and last-minute changes. Coordinate meetings, appointments, and leadership engagements while optimizing executive time. Handle inbox management, including email triage, drafting responses, and prioritizing communications requiring executive attention. Prepare agendas, meeting materials, pre-reads, and briefing documents. Track action items, decisions, and follow-ups to ensure timely execution. Travel & Logistics Management Coordinate domestic and international travel arrangements, including multi-leg itineraries. Manage travel documentation requirements, visa coordination, and compliance-related needs. Create contingency plans and proactively resolve travel disruptions, delays, or schedule changes. Prepare travel itineraries and logistical briefings. Stakeholder & Communication Management Act as a key point of contact between the executive and internal/external stakeholders.



Communicate professionally with senior leaders, customers, partners, vendors, and cross-functional teams. Manage meeting requests and provide thoughtful prioritization and scheduling recommendations. Confidently represent the executive's priorities, including declining or rescheduling meetings when necessary. Provide proactive updates and ensure stakeholders remain informed on key actions and deadlines. Operational Excellence & Organization Build and maintain SOPs, process documentation, checklists, and operational trackers. Manage recurring business rhythms, including leadership meetings, reporting deadlines, reviews, and key milestones. Utilize collaboration and productivity tools effectively, including calendar systems, expense platforms, travel management tools, and project trackers. Drive administrative efficiency by identifying process improvements and implementing best practices. Confidentiality & Judgment Handle highly

📌 Executive Assistant (Chennai)
🏢 Tekion
📍 Chennai