Job Title – Front Office Executive

Department: Administration

Location: University of Bristol Mumbai Enterprise Campus

Reporting To: Administration / Operations Manager

Role Overview

The Front Office Executive will be responsible for managing front-office operations and supporting the planning and execution of university events and activities. The role involves regular interaction with students, faculty, staff, visitors, vendors, and external stakeholders to ensure a professional, welcoming, and well-organized campus experience.

Key Responsibilities

1. Front Office & Reception
- Manage the reception and serve as the first point of contact for students, faculty, visitors, and external stakeholders.
- Welcome and assist visitors in a qualified and courteous manner.
- Manage visitor entries, appointments, calls, emails, courier deliveries, and general enquiries.
- Coordinate with Security for visitor, vendor, and delivery access.
- Maintain reception area standards and ensure a professional and welcoming environment.
- Maintain front-office registers, records,



and documentation.

2. Events & Campus Activities
- Support the planning and execution of university events, workshops, seminars, meetings, student activities, and other campus engagements.
- Coordinate with internal teams, faculty, students, vendors, and external stakeholders for event requirements.
- Arrange venue setup, seating, signage, stationery, refreshments, AV requirements, housekeeping, and event logistics.
- Coordinate vendor and service-provider access and timely deliveries.
- Support guest registration, attendance, and on-site event coordination.
- Conduct pre- and post-event venue checks.
- Maintain event trackers, schedules, and requirement lists.

3. Vendor & Service Provider Coordination
- Coordinate with vendors and service providers for event-related requirements.
- Obtain quotations and assist with basic vendor comparisons.
- Follow up with vendors for timely delivery of materials an

📌 Front Office Executive (Nashik)
🏢 University of Bristol Mumbai
📍 Nashik