Key Responsibilities
Executive Support & Calendar Management
- Manage complex executive calendars across multiple time zones, balancing competing priorities and last-minute changes.
- Coordinate meetings, appointments, and leadership engagements while optimizing executive time.
- Handle inbox management, including email triage, drafting responses, and prioritizing communications requiring executive attention.
- Prepare agendas, meeting materials, pre-reads, and briefing documents.
- Track action items, decisions, and follow-ups to ensure timely execution.
Travel & Logistics Management
- Coordinate domestic and international travel arrangements, including multi-leg itineraries.
- Manage travel documentation requirements, visa coordination, and compliance-related needs.
- Create contingency plans and proactively resolve travel disruptions, delays, or schedule changes.
- Prepare travel itineraries and logistical briefings.
Stakeholder & Communication Management
- Act as a key point of contact between the executive and internal/external stakeholders.
- Communicate professionally with senior leaders, customers, partners, vendors, and cross-functional teams.
- Manage meeting requests and provide thoughtful prioritization and scheduling recommendations.
- Confidently represent the executive's priorities, including declining or rescheduling meetings when necessary.
- Provide proactive updates and ensure stakeholders remain informed on key actions and deadlines.
Operational Excellence & Organization
- Build and maintain SOPs, process documentation, checklists, and operational trackers.
- Manage recurring business rhythms, including leadership meetings, reporting deadlines, reviews, and key milestones.
- Utilize collaboration and productivity tools effectively, including calendar systems, expense platforms, travel management tools, and project trackers.
- Drive administrative efficiency by identifying process improvements and implementing best practices.
Confidentiality &
📌 Hiring: Executive Assistant (India)
🏢 Tekion
📍 India