The Personal Assistant will provide comprehensive administrative, organizational, and coordination support to the Managing Director/Director. The role will be responsible for managing schedules, meetings, correspondence, travel arrangements, documentation, follow-ups, and confidential information. The PA will act as a key coordination point between the management and internal/external stakeholders, ensuring smooth execution of priorities and timely follow-up on key matters.
Key Responsibilities
1. Executive & Calendar Management
- Manage the Managing Director/Director's calendar, appointments, meetings, and commitments.
- Schedule and coordinate internal and external meetings.
- Prioritize appointments and ensure effective utilization of management's time.
- Maintain a daily/weekly schedule and provide reminders for important commitments.

2. Meeting & Follow-up Management
- Coordinate meetings with HODs, senior management, clients, vendors, consultants, and other stakeholders.
- Prepare meeting agendas, presentations, documents, and relevant information.




- Record and circulate Minutes of Meeting (MOM), wherever required.
- Track action points and follow up with concerned stakeholders to ensure timely closure.

3. Correspondence & Communication
- Draft, format, and proofread emails, letters, reports, presentations, and other official communications.
- Handle incoming and outgoing correspondence on behalf of management.
- Coordinate with internal departments and external stakeholders on management's instructions.
- Maintain professionalism and confidentiality in all communications.

4. Travel & Logistics Management
- Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
- Prepare detailed travel schedules and ensure all arrangements are completed in advance.
- Coordinate meetings and appointments during business travel.
- Maintain records of travel-related documents and expenses.

5. Documentation

📌 Personal Assistant (Mumbai)
🏢 Groupe Veritas
📍 Mumbai