Job DescriptionTJob Title: Crew Assistant – Fleet Personnel Department
NDepartment: Fleet Personnel
NReports To: Crewing Manager
NIndustry: Ship Owning
NLocation: Mumbai
NJob Purpose
nTo provide administrative and operational support to the Fleet Personnel/Crewing Department in the effective planning, documentation, mobilization, and maintenance of crew for the company's vessels, while ensuring compliance with company procedures and applicable maritime requirements.
NKey Responsibilities
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- N
- Assist the Fleet Personnel team in the planning and scheduling of crew changes, joining, and repatriation. N
- Maintain and update crew records, databases, personnel files, and vessel-wise crew lists. N
- Coordinate with vessels, crew members, manning agents, and other departments regarding crew-related matters. N
- Check the validity and availability of passports, CDCs, visas, medical certificates, STCW certificates, training certificates, and other required documents. N
- Assist in arranging crew travel, flights, hotels, transportation,



and other joining formalities. N
- Prepare and circulate crew joining instructions, travel details, and relevant documentation. N
- Follow up with crew members for expiring certificates, medicals, visas, and other documents. N
- Assist with the preparation and maintenance of crew contracts, allotment details, leave records, and other personnel documentation. N
- Support the Fleet Personnel Manager in maintaining crew matrices and vessel manning requirements. N
- Check crew-related invoices against the relevant Purchase Orders (POs) and supporting documents for accuracy, completeness, and proper allocation. N
- Process and record verified invoices and POs in MariApps, ensuring that the relevant vessel, cost code, and other required details are correctly entered. N
- Coordinate with Accounts/Finance, procurement, manning agents, and other service providers regarding invoice and PO discrepancies or pending approvals.

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