Overview

The role will coordinate with employees, transport partners, facility vendors and internal stakeholders to ensure protected, reliable and high-quality workplace services while maintaining operational records, compliance and service standards.

Responsibilities

Key Responsibilities -
1. Facilities & Administration
- Manage day-to-day administrative and facility activities for the office.
- Conduct regular workplace inspections and identify facility-related issues.
- Coordinate housekeeping, security, cafeteria, pest control, waste management and other facility services.
- Monitor cleanliness, hygiene and overall workplace standards.
- Coordinate maintenance requests and ensure timely closure.
- Support meeting room, conference room, auditorium and event arrangements.
- Coordinate office seating changes, workstation movements and employee relocation requirements.
- Manage office supplies, stationery and facility consumables.
- Act as the first point of contact for employee facility-related queries.

2. Employee Transport Management




- Coordinate daily employee transportation operations including buses, rental cabs and other transport services.
- Manage transport schedules, routes, pickup/drop points and vehicle deployment.
- Coordinate with transport vendors and drivers for daily operations.
- Monitor vehicle availability and ensure timely deployment as per approved schedules.
- Track delays, cancellations, breakdowns and other transport-related issues.
- Coordinate replacement vehicles in case of breakdown or non-availability.
- Monitor employee transport complaints and ensure timely resolution.
- Support transport roster preparation and employee registration/approval activities.
- Monitor vehicle tracking through GPS/ETMS platforms.
- Ensure adherence to defined transport SOPs and safety requirements.
- Coordinate emergency transport requirements when necessary.
- Monitor transport vendor performance against agreed SLAs/KPIs.

3. Transport Safety & Compliance
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📌 Admin & Transport Associate (Pune)
🏢 Expleo
📍 Pune