Description
Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented setting. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Role & Responsibilities:

Provide executive support to multiple senior MDs, including:
- Full diary management; schedule meetings, receive and accommodate meeting requests, facilitate audio/visual requirements including multiple Zoom IDs and book meeting rooms as required
- Awareness of senior manager priorities and workload, adapting level of support accordingly
- Travel arrangements; book flights and accommodation, prepare full trip itineraries, arrange/apply for visas, submit pre-trip approvals
- Expense management; process travel and expense claims through Concur




- Incoming call management and phone coverage when required
- Assist with preparation of presentations and/or other documentation for meetings
- Completion of weekly timesheets

Provide administrative support to the broader division, including:
- On-floor support for new joiners and transfers into the division; account set up, desk and locker allocation, corporate directory profile update, reporting line update, provision of access to the office space
- Org tree maintenance for the division in Role Management System; identity event processing, manager role allocations and general maintenance
- Point of contact for visitors; provision access to the office, register their details, book conference rooms and catering, organize materials
- Reconciliation of weekly timesheets and time entry adjustments
- Space management; maintain desk and locker allocations, monitor capacity and escalate as required, organizational s

📌 AWM - Administrative Assistant- Support- Bengaluru
🏢 Goldman Sachs
📍 Bengaluru