## Key Responsibilities

### 1. Calendar & Schedule Management

- Manage executive calendars and appointments.
- Schedule meetings, interviews, and business discussions.
- Coordinate meeting invitations and confirmations.
- Track upcoming events, deadlines, and commitments.
- Send reminders to concerned stakeholders.

### 2. Communication Management

- Screen and prioritize emails, calls, and messages.
- Draft skilled emails, letters, and correspondence.
- Maintain communication between management and departments.
- Record important instructions and follow up on action items.

### 3. Meeting Coordination

- Arrange meeting venues or virtual meeting links.
- Prepare meeting agendas.
- Take meeting minutes (MOM).
- Circulate MOM and track action points.
- Follow up on pending commitments.

### 4. Travel & Accommodation Management

- Arrange travel bookings, flights, trains, and local transportation.
- Book hotels and accommodation.
- Prepare travel itineraries.
- Maintain travel expense records.

### 5.



Document Management

- Maintain confidential records and files.
- Organize digital and physical documents.
- Prepare presentations, reports, and business correspondence.
- Ensure proper version control of important documents.

### 6. Follow-Up & Task Tracking

- Maintain daily task trackers.
- Follow up with departments on pending activities.
- Escalate delays to management when necessary.
- Update status reports regularly.

### 7. Event & Visitor Coordination

- Coordinate executive visits and guest meetings.
- Arrange hospitality and logistics.
- Maintain visitor schedules and records.
- Support company events and management functions.

### 8. Expense & Administrative Support

- Process reimbursement requests.
- Maintain expense records.
- Coordinate office administrative requirements.
- Assist in vendor and service coordination.

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📌 PERSONAL ASSISTANT (Hyderabad)
🏢 KS Bakers
📍 Hyderabad