Job Description: Back Office cum Tender Executive

Company: Jupiter Computers

Location: Kolkata, 45A/1, Central Road, Jadavpur, Kolkata-700032

Employment Type: Full-time

Experience: 1–4 years in back office operations and government tendering

Salary: [As per industry standards / 2,40,000 to 3,60,000 per annum]

Reports To: Director / Sales Manager

About Us

Jupiter Computers is a trusted name in IT hardware, software solutions, and technology services, supplying computers, laptops, peripherals, networking products, and IT infrastructure to businesses, institutions, and government departments. We are looking for a detail-oriented professional to manage our back office operations and handle tender preparation and bid submissions.

Role Overview

This role combines two critical functions: keeping sales and operations documentation running smoothly, and preparing accurate, compliant, on-time bids for government and corporate tenders. The ideal candidate is meticulous, deadline-driven, and comfortable working with online procurement portals.

Key Responsibilities

Tender Preparation and Bidding

- Search and track relevant tenders daily on GeM, CPPP (eprocure.gov.in), state e-tender portals such as wbtenders.gov.in, PSU portals, and private procurement platforms.
- Study tender documents (NIT, RFP, BOQ) to understand eligibility criteria, technical specifications, terms, and deadlines.
- Prepare technical and financial bids, including compliance sheets, BOQ pricing, and all supporting documents.
- Coordinate with OEMs and distributors for Manufacturer Authorization Forms (MAF), datasheets,



product certificates, and pricing.
- Arrange EMD, bid security, and performance bank guarantees in coordination with the accounts team.
- Upload and submit bids online using Digital Signature Certificates (DSC) well before deadlines.
- Attend pre-bid meetings and bid openings when required, and draft pre-bid queries.
- Track bid status, technical evaluations, and L1 results, and follow up on clarifications.
- Manage GeM catalogue listings, product uploads, order acceptance, and invoicing on the portal.
- Maintain a tender tracker and an organized library of company documents such as registrations, financial statements, experience certificates, and past work orders.

Back Office Operations

- Prepare quotations, proforma invoices, and price comparisons for the sales team.
- Process purchase orders and coordinate order execution with procurement, warehouse, and delivery teams.
- Maintain customer and vendor records, product price lists, and stock information.
- Coordinate with the accounts team for invoicing, delivery challans, and payment follow-ups.
- Handle email correspondence, documentation, and filing of sales and contract records.
- Prepare daily, weekly,



and monthly MIS reports on tenders, orders, and pending payments.
- Support warranty, AMC, and service documentation for installed equipment.

Requirements

- Graduate in any discipline; B.Com, BBA, or a related field preferred.
- 1–4 years of experience in tender preparation, ideally for IT hardware or technology products.
- Hands-on experience with GeM, CPPP, and state e-procurement portals.
- Knowledge of EMD, bank guarantees, DSC usage, and bid submission procedures.
- Strong command of MS Excel, Word, and PDF tools; familiarity with Tally is a plus.
- Good written English for drafting letters, compliance statements, and queries.
- Basic understanding of IT products (desktops, laptops, servers, networking, printers) is a strong advantage.

Preferred Qualities

- Extremely detail-oriented: a single missed document can disqualify a bid.
- Disciplined about deadlines and able to work under pressure near closing dates.
- Organized record-keeper who can retrieve any document quickly.
- Proactive in coordinating across sales, accounts, and OEM partners.

What We Offer

- Competitive salary with statutory benefits (PF, ESIC as applicable).
- Incentives linked to successful tender awards [optional].
- Paid leave and festival holidays.
- Exposure to government and enterprise IT procurement.
- Supportive work workplace with room to grow.

How to Apply

Send your updated resume to [email protected] with the subject line "Application – Back Office cum Tender Executive",

📌 Tendering cum back office executive (Kolkata)
🏢 Jupiter Computers
📍 Kolkata