Role & responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to.
Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location.
Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned.
Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
Act as the point of contact among executives, employees and other external partners
Manage information flow in a timely and accurate manner and be prompt at responding to urgent requests.
Draft slides, meeting notes, reports, and documents
Looking for ways on continuous process improvement
Capture data from Google and other research platforms
Travel Management - Support the project team members in booking the travel ticket.




Documentation - Recording the minutes of the meeting with explicit emphasis on the key action points from the meeting. Maintaining the project

Preferred candidate profile
Minimum Bachelor's degree
Pleasant personality with excellent written and verbal communication and interpersonal skills
Ability to multi-task and work independently, as well as in a team
Superior organizational and time management skills
Proficient in handling Zoom/MS Team (all virtual meeting platforms), in workplace
Proficient in Microsoft (Word, Excel, Powerpoint), with an aptitude to learn current software and systems
Distinct quality mind-set and attention to detail and Robust organizational and coordination skills
Ability to stay focused under pressure and manage urgent tasks against aggressive timelines.

Shift Timings: Between 12 PM - 9 PM Working Days: 5 Days Working (Saturday & Sunday Fixed off)

Mode of Joining: Work from Office

Job Location: Gurgaon

📌 Executive Assistant Gurugram
🏢 High Beam Global
📍 Gurugram