This is a remote position.

What we want:

We are seeking an experienced Executive Assistant to provide high-level administrative, business, and coordination support to senior leadership. Unlike a traditional administrative role, this position emphasizes proactive executive support, stakeholder management, business follow-ups, and technology-enabled productivity. The ideal candidate will leverage AI tools and digital workflows to enhance executive efficiency, manage priorities, and ensure seamless coordination across teams and business activities.

Who we are:
Vertoz (NSEI: VERTOZ), an AI-powered MadTech and CloudTech Platform offering Digital Advertising, Marketing and Monetization (MadTech) & Digital Identity, and Cloud Infrastructure (CloudTech) caters to Businesses, Digital Marketers, Advertising Agencies, Digital Publishers, Cloud Providers, and Technology companies. For more details, please visit our website here .

What you will do:

• Manage the Director’s calendar, meetings, appointments, travel, and itineraries.

• Coordinate with internal teams, clients, vendors, and business partners on meetings, follow-ups, and deliverables.

• Track action items, projects, priorities, and timelines and ensure timely closure.

• Prepare presentations, reports, meeting agendas, minutes, correspondence, and trackers.

• Support leadership with business coordination, research, documentation, and day-to-day administrative requirements.

• Use AI tools such as ChatGPT, Gemini, Microsoft Copilot, Claude, Perplexity,



or similar platforms to improve productivity, research, documentation, reporting, and workflow automation.

• Coordinate across departments such as Sales, Marketing, Finance, HR, Operations, and Technology.

• Maintain confidential information, records, and digital documentation with discretion.

• Coordinate effectively across different time zones and manage virtual communication in a remote environment.

• Handle ad-hoc administrative, operational, and business requirements for senior leadership.

Requirements

• Bachelor’s degree in Commerce, Business Administration, Management, or a related discipline. Postgraduate qualification will be an added advantage.

•3+ years of experience as an Executive Assistant, Senior Executive Assistant, Management Assistant, Executive Coordinator, or similar role.

• Prior experience supporting a Director, MD, CEO, President, or C-suite executive.

• Practical experience using AI tools / AI-enabled workflows.

• Experience in Media, Advertising, AdTech, AI, IT, Technology, SaaS, or Digital Marketing will be an advantage.

• Solid experience in calendar management, travel coordination, executive communication, reporting, and stakeholder management.

• Prior experience working in a remote/distributed environment is preferred.

• Excellent Communication skills Verbal and written

Benefits

• No dress codes

• Flexible working hours

•5 days working

•24 Annual Leaves

•I nternational Presence

• Celebrations

• Team outings

📌 Executive Assistant - Vertoz (Mumbai)
🏢 Vertoz
📍 Mumbai