Job Description Project Coordinator

Location: Chhatrapati Sambhajinagar, Maharashtra (formerly known as Aurangabad)
Experience: 4-6 Years
Education: BE/B.Tech or Diploma (Mechanical)
Function: Project Coordination / Project Execution

About the Role

We are looking for an experienced Project Coordinator to support end-to-end project execution and ensure effective coordination between customers and internal functions.

The role will involve coordinating with customers, Production, Quality, Purchase, Engineering, Logistics and Management to ensure project requirements, timelines, milestones, approvals, production, dispatch and delivery are completed as planned.

The ideal candidate should have strong customer coordination, project tracking, follow-up, stakeholder management and problem-solving skills, preferably with experience in a manufacturing, engineering or automotive environment.

Key Responsibilities 1. Customer Client Coordination

- Act as the primary point of contact for customers on project-related matters.

- Understand customer requirements, timelines, deliverables and expectations.

- Ensure timely communication, responses and resolution of customer-related issues.

- Maintain strong working relationships with customer stakeholders.

2. New Business Project Handover
- Coordinate with customers after new business acquisition.

- Understand project scope, requirements, timelines and deliverables.

- Ensure a smooth transition from business acquisition to project execution.

- Coordinate with internal teams to ensure project requirements are clearly communicated.

3. Project Planning Execution
- Develop and maintain project plans, schedules, milestones and action trackers.

- Track project activities against agreed timelines and commitments.

- Coordinate activities required to achieve project objectives.

- Ensure timely completion of key project milestones and deliverables.

4. Cross-Functional Coordination
- Coordinate closely with Production, Engineering, Quality, Purchase, Logistics and other relevant internal functions.

- Ensure all departments are aligned on project requirements, priorities and timelines.

- Follow up with respective stakeholders for timely completion of activities.

5. Customer-Side Coordination
- Coordinate with relevant customer departments for requirements, approvals, trials, documentation, project schedules, dispatches and other project-related activities.

- Ensure customer expectations are communicated effectively to internal teams.

6.



Project Monitoring Control
- Regularly monitor project progress against planned timelines.

- Identify delays, bottlenecks, risks and dependencies.

- Initiate corrective actions in coordination with concerned stakeholders.

- Escalate critical project issues to management wherever required.

7. Follow-up Action Closure
- Conduct regular follow-ups with internal and external stakeholders.

- Maintain action trackers and ensure timely closure of pending activities.

- Track commitments and communicate updates to relevant stakeholders.

8. Issue Resolution
- Identify project-related issues at an early stage.

- Coordinate with relevant departments to develop and implement solutions.

- Escalate critical issues and potential project risks to management.

- Follow through until issues are completely resolved.

9. Production, Logistics Delivery Coordination
- Coordinate with Production and Logistics teams to ensure timely manufacturing and dispatch.

- Track production and delivery schedules against customer commitments.

- Coordinate dispatch and delivery activities as per customer requirements.

- Proactively highlight potential delivery delays.

10. Project Documentation
- Maintain project schedules, trackers and action plans.

- Maintain customer communication and project-related records.

- Ensure relevant project documentation is updated and available.

- Prepare project progress and status reports.

11. MIS Management Reporting
- Prepare periodic project status reports for management review.

- Report on project milestones, progress, pending actions, delays, risks, customer requirements and corrective actions.

- Provide timely project updates to management and stakeholders.

12. Stakeholder Management
- Ensure effective coordination between customers, internal departments and management.

- Maintain clear communication across all stakeholders.

- Support the team in achieving project objectives and maintaining customer satisfaction.

Must-Have Skills Experience
- 4-6 years of relevant experience in Project Coordination, Project Execution,



Project Management or Customer Project Coordination.

- Strong experience in customer/client coordination.

- Hands-on experience in project planning, scheduling and milestone tracking.

- Strong cross-functional coordination with Production, Quality, Purchase, Engineering and Logistics teams.

- Experience in project monitoring and execution.

- Robust follow-up and action-tracking skills.

- Ability to identify delays, bottlenecks and project risks.

- Strong issue resolution and escalation skills.

- Experience coordinating production, dispatch and delivery activities.

- Good understanding of project documentation and MIS reporting.

- Strong stakeholder management skills.

- Excellent verbal and written communication skills.

- Ability to manage multiple activities and stakeholders simultaneously.

- BE/B.Tech or Diploma qualification.

Nice-to-Have Skills
- Experience in Automotive / Manufacturing / Engineering industries.

- Experience working with OEM/customer projects.

- Experience handling projects after new business acquisition.

- Experience coordinating customer trials, approvals and documentation.

- Exposure to SAP / ERP systems or project management/tracking tools.

- Experience in logistics and dispatch planning.

- Exposure to risk management and corrective-action tracking.

- Knowledge of project management methodologies such as Waterfall, Agile, Kanban, Hybrid, etc.

- Experience preparing management dashboards and MIS reports.

- Experience handling multiple projects simultaneously.

Key Competencies

Customer Focus | Project Execution | Planning Scheduling | Cross-Functional Coordination | Stakeholder Management | Follow-up Action Closure | Problem Solving | Risk Issue Management | Communication | MIS Reporting

What We Are Looking For

We are looking for someone who is highly organized, proactive and comfortable coordinating with multiple stakeholders. The candidate should be able to take ownership of project activities, follow up persistently, identify potential delays early and ensure timely execution from project initiation through delivery.

Candidates with experience in automotive/manufacturing project coordination and customer-facing project execution will be preferred.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Project Coordinator - Project Management (Sambhajinagar)
🏢 Agile Technology
📍 Sambhajinagar