JOB DESCRIPTION
Compensation & Benefits Specialist
Human Resources | Pune, India | Full-Time
Location Pune, Maharashtra, India

Experience 2-4 Years

Geography Coverage India & United States

ABOUT THE ROLE

We are looking for a sharp, detail-oriented Compensation & Benefits Specialist to join our HR team in Pune. This role is the engine behind one of the most candidate-visible parts of the hiring process: the offer letter and appointment letter workflow for our India and USA hiring pipelines.

If you are someone who reads employment laws the way others read thrillers, catches a misaligned comp number before it causes a compliance headache, and can flip between Indian CTC structures and US total-comp frameworks without missing a beat at this role is built for you.

KEY RESPONSIBILITIES

Offer & Appointment Letter Management
Draft, review, and issue offer letters and appointment letters for India and USA hires, ensuring accuracy of compensation components, titles, joining dates, and legal clauses.
Maintain and continuously improve offer letter templates for both geographies, keeping them current with labor law changes and internal policy updates.
Coordinate with Talent Acquisition, Legal, and Finance to validate offer data before letters are issued.
Manage end-to-end offer letter turnaround with speed and zero errors at the candidate experience depends on it.

Compensation & Benefits Administration
Support the compensation benchmarking and salary banding process for India and US roles.
Assist in the administration of employee benefits programs at health insurance, PF, Gratuity, ESIC (India) and 401(k), health, dental, vision plans (USA) and maintain accurate records.
Prepare compensation data inputs for payroll and ensure all CTC components are correctly structured and documented.
Respond to employee queries on compensation structure, pay slips, and benefits enrollment.

Compliance & Documentation
Ensure all offer documents comply with applicable employment laws Indian Shops & Establishment Act, state-specific labor laws, and US federal/state employment regulations (FLSA, at-will provisions, etc.).
Maintain organized, audit-ready records of all issued offer letters, compensation approvals, and supporting documentation.
Flag compliance risks proactively and escalate to the appropriate team before letters go out.

Process Improvement




Identify gaps in the offer letter and onboarding documentation process and propose scalable fixes.
Support automation or digitization of the letter issuance workflow where applicable.
Build and maintain SOPs for offer letter drafting and issuance across both geographies.

Compliance Reporting
Prepare and maintain a monthly headcount and compensation report covering all active employees across India and the United States, including CTC breakdowns, role-wise salary distribution, and new hire compensation data.
Generate statutory compliance reports on a regular basis, including PF, ESIC, PT, and Gratuity contribution summaries for India, ensuring data accuracy before submission to the Finance and Compliance teams.

Compile offer letter and appointment letter issuance reports tracking volumes, turnaround times, pending issuances, and any corrections made, shared with the HR and Compliance teams on a monthly basis.
Maintain and submit gender pay equity reports and diversity-linked compensation analysis as required by the Compliance team for internal audits and regulatory filings.
Prepare compensation data for SOC 1, SOC 2, ISO, and internal Finance audits, ensuring all employee records, salary components, and benefit deductions are audit-ready and accurately documented.
Support the annual compensation benchmarking report by collating internal salary data and mapping it against external survey data, highlighting any pay gaps or out-of-band cases for HR leadership review.
Generate and maintain a benefits enrollment and utilisation report covering health insurance, group mediclaim, and other benefits, shared periodically with the Compliance and Finance teams.
Prepare ad hoc compensation and headcount reports as requested by the Compliance, Legal, or Finance teams within agreed turnaround timelines.

WHAT WE'RE LOOKING FOR

Must-Have Qualifications
2- 4 years of hands-on experience in a Compensation & Benefits or HR Operations role.




Demonstrated experience drafting and issuing offer letters and appointment letters at not just reviewing, but owning the process.
Exposure to both India and USA hiring practices and the ability to navigate the differences in comp structures.
Solid understanding of Indian statutory compliance (PF, ESIC, PT, Gratuity, TDS) and working knowledge of US employment basics (at-will employment, FLSA classification, state-specific requirements).
High proficiency in MS Word and Excel at you are the person others come to for document formatting and data accuracy.
Extremely high attention to detail at a misplaced number or a missing clause in an offer letter is not acceptable, and you know that.

What Will Set You Apart
You pick things up quickly. You do not need to be told something twice, and you ask smart questions the first time.
You can manage multiple open offers simultaneously without dropping the ball on any of them.
You are comfortable with ambiguity and can operate with minimal hand-holding.
Experience with HRIS platforms (Workday, SAP SuccessFactors, Darwinbox, ClayHR, or similar).
Exposure to compensation benchmarking tools or surveys (Mercer, Aon, or similar) is a plus.
A strong communicator at you write clearly, communicate compensation details in plain English (or Hindi when helpful), and can hold your own in a conversation with Finance or Legal.

EDUCATION

Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field. An MBA in HR is preferred but not mandatory if your practical experience is robust.

WORKING STYLE & CULTURE FIT

This role suits someone who is:
Proactive at spotting issues before they become problems.
Ownership-driven at you treat every letter that goes out as your signature on it.
Collaborative you work well across TA, Finance, Legal, and business leaders.
Adaptable at US hiring has its quirks, India hiring has its complexity, and you handle both without needing a playbook for every scenario.
Discreet compensation data is sensitive. Confidentiality is non-negotiable.

LOCATION & SCHEDULE

Work Location: Pune, Maharashtra, India
Shift: General shift with flexibility for occasional overlap with US time zones (EST/PST) for coordination

This job description outlines the primary responsibilities and requirements for this role. It is not exhaustive and may be revised as business needs evolve.

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