1. Purchase Order Management

- Generate Purchase Orders (POs) for both domestic and import purchases.

- Enter and maintain POs in SAP Business One (SAP B1) for approved vendors and products.

- Obtain approval from the Executive Director for new vendors and products.

- Ensure POs are accurate and aligned with approved requirements, prices, and terms.

2. Purchase Order Fulfillment & Vendor Coordination

- Regularly update purchase records and maintain accurate procurement documentation.

- Follow up with vendors to ensure timely delivery of materials.

- Track and communicate any delays or deviations from agreed delivery timelines.

- Coordinate with vendors regarding order status, dispatches, and delivery schedules.

3. Logistics & Transportation

- Appoint and coordinate with suitable transport/logistics agencies for each purchase order.

- Coordinate shipment pickup and delivery schedules.

- Ensure timely movement of materials from suppliers to the plant.

4. Vendor Payment Management

- Coordinate with the concerned internal teams for vendor payment processing.

- Follow up on payment-related requirements and ensure timely resolution of payment issues.

5. Complaint Management

- Record complaints received from the Quality Control (QC) Department regarding supplied materials.

- Coordinate with suppliers to investigate and resolve quality-related complaints.

- Follow up on corrective actions and ensure timely closure of supplier complaints.

6. Quality Management & ISO Compliance

- Handle purchase-related documentation and activities required for ISO 13485 compliance.





- Maintain and update controlled documents related to the Purchase Department.

- Support the organization during ISO 13485 audits.

- Maintain and regularly update Supplier History Cards.

- Prepare supplier profiles and conduct supplier performance evaluations.

- Coordinate with QC for material/sample approvals.

7. Inventory & Stock Audit

- Conduct monthly stock audits at the plant for:

- Raw Materials (RM)

- Packing Materials (PM)

- Identify stock discrepancies and deviations.

- Coordinate with relevant departments for timely closure of audit observations.

8. Procurement Records & Commercial Documentation

- Maintain and update:

- Supplier terms and conditions

- Raw Material (RM) and Packing Material (PM) code lists

- Supplier price lists

- Purchase records

- Ensure all procurement documentation is accurate and up to date.

9. Import Procurement & Documentation

- Manage end-to-end import-related procurement activities.

- Prepare POs and relevant import documentation.

- Coordinate shipment pickup schedules and track shipments.

- Coordinate with logistics partners and freight agencies.

- Check import-related documents, including:

- Shipping Bills

- Packing Lists

- Freight-related documents

- Other shipment and customs-related documents





- Track import orders and ensure timely receipt of materials.

10. New Vendor Development

- Regularly identify and develop new suppliers for key Raw Materials (RM) and Packing Materials (PM).

- Search for potential suppliers through IndiaMART and other online platforms.

- Evaluate suppliers based on quality, pricing, delivery timelines, capacity, and commercial terms.

- Coordinate with suppliers to arrange samples.

- Work with the QC Department to obtain sample approval before onboarding new suppliers.

Required Skills & Competencies

- Strong knowledge of Purchase & Procurement processes.

- Experience in domestic and import procurement.

- Working knowledge of SAP Business One (SAP B1).

- Good understanding of vendor management and negotiation.

- Knowledge of import documentation and logistics coordination.

- Familiarity with ISO 13485 and quality management systems.

- Strong follow-up and coordination skills.

- Good documentation and record-keeping abilities.

- Proficiency in MS Office/Excel.

- Knowledge of IndiaMART and online supplier-search platforms.

- Valuable communication and interpersonal skills.

- Ability to manage multiple purchase orders and suppliers simultaneously.

Preferred Experience

- Experience in manufacturing, medical devices, pharmaceutical, healthcare, or a regulated industry will be preferred.

- Experience handling ISO 13485 audits and procurement documentation will be an added advantage.

- Experience in both domestic and international sourcing is preferred.

📌 Purchase Executive (Indore)
🏢 Talent Corner HR Services
📍 Indore