Recruitment & Candidate Coordination

Maintain and update candidate databases, CVs, and recruitment records.

Post job vacancies on online job portals and skilled platforms.

Coordinate interviews between clients, recruiters, and candidates.

Prepare candidate profiles, submission documents, and interview schedules.

Assist in sourcing, screening, and shortlisting candidates based on client requirements.

Office Administration & Operations

Manage day-to-day office operations, including supplies, maintenance, and general administration.

Coordinate with vendors for office equipment, repairs, utility payments, and inventory management.

Handle official emails, correspondence, incoming calls, and courier arrangements.

Manage travel bookings, accommodation arrangements, and calendar scheduling for management and staff.

Maintain office records and ensure smooth administrative operations.

Documentation & Compliance Support

Maintain accurate and confidential candidate, employee, and contractor records.

Track candidate documentation, including passports, employment contracts, and onboarding records.

Assist with visa processing, medical appointments,



and other recruitment-related documentation.

Coordinate with clients and internal teams to ensure timely submission of required documents.

Ensure proper filing and confidentiality of official documents.

Key Requirements & Skills

Qualifications

Bachelor's degree in Business Administration, Commerce, Management, or a related field.

1–3 years of experience in administration, recruitment coordination, or office management.

Previous experience in a recruitment agency or HR environment is preferred.

Skills & Competencies

Technical Skills: Proficiency in MS Office, particularly Word, Excel, and Outlook, with familiarity with online recruitment portals.

Organization: Strong multitasking, coordination, and time-management skills.

Communication: Good verbal and written communication skills for interacting with candidates, clients, and internal teams.

Attention to Detail: Accuracy in data entry, documentation, and record maintenance.

Professionalism: Ability to handle confidential information and manage multiple responsibilities efficiently

📌 Admin Executive (Panampilly Nagar)
🏢 The Carreo International
📍 Panampilly Nagar