We’re looking for someone who wants a front-row seat to how a company is built — and who loves bringing structure to complexity.

This is not a traditional Executive Assistant role.

Our founders work across multiple businesses, projects, partnerships and India–Germany initiatives simultaneously. We need someone who can become the execution backbone of the Founder’s Office — managing priorities, protecting the founders’ time, taking ownership of open topics, and making sure things actually get finished.

What you’ll do:
→ Manage founders’ calendars, meetings, priorities and deadlines
→ Maintain oversight of projects, deliverables, pending decisions and follow-ups
→ Take ownership of tasks and drive them from discussion to closure
→ Prepare meeting agendas, briefs, minutes, presentations and business documents
→ Coordinate with internal teams and ensure action items are completed on time
→ Keep the founders ahead of upcoming deadlines, dependencies and potential bottlenecks
→ Coordinate with partners, vendors and external stakeholders




→ Conduct research and turn information into clear, actionable summaries
→ Draft qualified emails, presentations, reports and communications
→ Support partnerships, training programmes and cross-functional business initiatives
→ Most importantly: spot what needs to happen next and help make it happen

You’re a fit if you:
- Have 2–5 years of relevant EA, Founder’s Office, project coordination or operations experience
- Have excellent written and spoken English
- Are exceptionally organised, proactive and detail-oriented
- Are relentless (and diplomatic) with follow-ups
- Can manage several moving pieces without losing track of the details
- Can work independently and take genuine ownership
- Are comfortable with Google Workspace/MS Office, Canva and AI tools
- Know German or are genuinely interested in learning German

Bonus: Startup experience, strong Excel/Sheets and PPT/Canva skills, or previous experience working directly with fo

📌 Executive Associate (Mumbai)
🏢 Adler & Pfau India
📍 Mumbai