Hyvision India Pvt Limited | General Manager Purchase Department
JOB DESCRIPTION
General Manager Purchase Department
Hyvision India Pvt Limited
JOB DETAILS
Job TitleGeneral Manager PurchaseDepartmentPurchase / ProcurementReporting ToManaging DirectorLocationDevanahalli, BangaloreEmployment TypeFull-time (Flexible Hours)Role LevelSenior Management / HOD
JOB SUMMARY
The General Manager Purchase will lead the overall purchase and procurement function of the organization, ensuring timely sourcing of materials, components, consumables, equipment, and services at optimal cost, quality, and delivery standards. The role is responsible for standardizing procurement systems, vendor development, purchase order processing, cost control, compliance, budgeting, and cross-functional coordination with production, planning, stores, finance, quality, R&D;, and management. The position carries decision-making authority for procurement strategy, vendor selection recommendations, purchase planning, negotiation, budget utilization, and process improvement within approved company policies.

KEY ROLES AND RESPONSIBILITIES
Lead the complete purchase department for direct materials, indirect materials, consumables, fabrication items, tools, equipment, services, and project-related procurement.
Develop and implement purchase strategies that support production continuity, cost optimization, quality standards, and business growth targets.
Ensure all purchase activities are executed through structured, transparent, and compliant processes, including RFQ, vendor comparison, negotiation, approval, purchase order release, follow-up, and closure.
¢ Maintain strong coordination with internal stakeholders to ensure material availability as per production, project, maintenance, and customer delivery timelines.
¢ Monitor supplier performance, cost trends, lead times, inventory impact, and procurement risks, and present periodic MIS reports to management.

PURCHASE STANDARDS AND PROCESS MANAGEMENT
¢ Establish and maintain standard operating procedures for purchase requisition, RFQ, quotation comparison, approval matrix, purchase order processing, delivery follow-up, goods receipt coordination, invoice verification, and vendor payment support.
¢ Standardize procurement documentation, vendor database, supplier evaluation formats, purchase order terms, rate contracts, and negotiation records.
¢ Ensure adherence to approved purchase policies, authority matrix, budget controls, compliance requirements, and audit standards.
¢ Implement measurable process controls to reduce purchase cycle time, emergency purchases, duplicate ordering, non-compliant procurement, and supplier-related delays.
¢ Drive digitalization and system discipline in ERP, SAP, or purchase management software for purchase requisitions, purchase orders, vendor masters, price records, and reporting.

OPERATIONAL MANAGEMENT RESPONSIBILITIES
¢ Plan and execute procurement based on production plans, project schedules, inventory levels, reorder points, and business requirements.
¢ Ensure timely availability of materials and services to avoid production stoppages, project delays, and customer delivery failures.
¢ Coordinate with stores, planning, manufacturing, quality, R&D;, finance, and user departments for requirement validation, technical clarification, inspection, and issue resolution.
¢ Manage procurement for regular, urgent, and project-based requirements while maintaining cost, quality, and delivery discipline.
¢ Review pending purchase requisitions, purchase orders, delivery schedules, GRN status, rejected materials, debit notes, and supplier payment issues on a regular basis.

STRATEGIC PLANNING AND BUSINESS DEVELOPMENT RESPONSIBILITIES
¢ Develop annual and quarterly purchase plans aligned with business volume, production targets, new projects, capacity expansion, and cost-saving goals.
¢ Build long-term sourcing strategies for critical materials, high-value items, imported materials, fabrication jobs, capital goods, and service contracts.
¢ Identify alternate vendors, local sourcing opportunities, cost reduction initiatives, and value engineering opportunities in coordination with technical teams.
¢ Support new product development, new project execution, and manufacturing expansion by ensuring timely sourcing and supplier readiness.
¢ Provide market intelligence on price trends, supplier capacity, material availability,



risk factors, and procurement opportunities to senior management.

VENDOR DEVELOPMENT AND SUPPLIER MANAGEMENT RESPONSIBILITIES
¢ Identify, evaluate, approve, and develop reliable suppliers based on quality capability, pricing, delivery performance, capacity, financial stability, and compliance requirements.
¢ Negotiate commercial terms, annual rate contracts, delivery schedules, payment terms, warranty terms, service level agreements, and cost reduction commitments.
¢ Conduct periodic supplier reviews using measurable performance indicators such as on-time delivery, rejection rate, cost competitiveness, responsiveness, and service quality.
¢ Develop alternate suppliers for critical and single-source items to minimize supply chain dependency and business risk.
¢ Resolve supplier disputes, delivery failures, quality concerns, escalation matters, and commercial issues in coordination with relevant departments.

BUDGETING AND COST CONTROL RESPONSIBILITIES
¢ Prepare and manage the annual purchase budget in alignment with production plans, project needs, operational requirements, and management targets.
¢ Monitor purchase spend against approved budgets and provide variance analysis, cost-saving reports, and corrective action plans.
¢ Drive measurable cost savings through negotiation, rate contracts, supplier consolidation, alternate sourcing, process improvement, and consumption control.
¢ Ensure purchase commitments are made within approved limits and in accordance with the company approval matrix.
¢ Support working capital optimization by coordinating material planning, inventory control, payment terms, lead-time reduction, and slow-moving inventory reduction.

TEAM LEADERSHIP AND PEOPLE MANAGEMENT RESPONSIBILITIES
¢ Lead, mentor, and develop the purchase team, including buyers, procurement executives, vendor development personnel, and purchase coordinators.
¢ Define roles, responsibilities, performance targets, reporting systems, and accountability mechanisms for the purchase department.
¢ Build a disciplined, ethical, process-driven, and result-oriented purchase team capable of supporting business growth and operational excellence.
¢ Conduct regular team reviews, assign priorities, resolve bottlenecks, and ensure timely completion of purchase activities.
¢ Identify training needs related to negotiation, ERP usage, supplier management, cost analysis, documentation, compliance, and commercial terms.

FINANCIAL MANAGEMENT RESPONSIBILITIES
¢ Control procurement costs while maintaining required quality, delivery reliability, and business continuity.
¢ Coordinate with finance for advance payments, credit terms, invoice processing, vendor reconciliation, debit notes, and statutory documentation.
¢ Review high-value purchase proposals and provide commercial justification before management approval.
¢ Ensure proper documentation for audits, statutory compliance, internal controls, and financial transparency.

COMPLIANCE AND RISK MANAGEMENT RESPONSIBILITIES
¢ Ensure procurement activities comply with company policies, ethical standards, approval processes, statutory requirements, taxation norms, and audit requirements.
¢ Maintain transparency, integrity, confidentiality, and conflict-of-interest controls in vendor selection and commercial negotiations.
¢ Identify procurement risks related to supplier dependency, price volatility, delivery delays, quality failures, logistics disruptions, and contractual non-compliance.
¢ Implement risk mitigation plans, alternate sourcing strategies, contractual safeguards, supplier evaluation mechanisms, and escalation controls.

DECISION-MAKING AUTHORITY
¢ Approve and recommend procurement actions as per delegated authority and company approval matrix.
¢ Recommend vendor selection, rate finalization, supplier development, long-term contracts, and strategic sourcing decisions to management.
¢ Prioritize purchase activities based on production urgency, project timelines, cost impact, risk level,



and business requirements.
¢ Escalate high-value, policy-sensitive, or risk-related procurement decisions to senior management with proper justification.

STAKEHOLDER MANAGEMENT RESPONSIBILITIES
¢ Work closely with manufacturing, planning, stores, quality, maintenance, R&D;, finance, projects, administration, and senior management.
¢ Ensure timely communication on material availability, procurement delays, supplier constraints, cost escalations, and risk factors.
¢ Build strong external relationships with suppliers, service providers, contractors, logistics partners, and industry networks.

REQUIRED QUALIFICATIONS
¢ Bachelor's degree in Mechanical Engineering, Production Engineering, Industrial Engineering, Supply Chain Management, Commerce, or a related discipline.
¢ MBA or PG Diploma in Supply Chain Management, Materials Management, Procurement, or Operations Management will be preferred.
¢ Professional certifications in procurement, supply chain, negotiation, vendor management, or ERP systems will be an added advantage.

REQUIRED EXPERIENCE
¢ 15+ years of progressive experience in purchase, procurement, vendor development, sourcing, supply chain, or materials management.
¢ Minimum 5 years of leadership experience in a senior purchase role, preferably in a medium-to-large manufacturing organization.
¢ Strong exposure to direct and indirect procurement, fabrication procurement, engineering items, capital goods, consumables, service contracts, and vendor development.
¢ Experience in ERP/SAP-based procurement systems, purchase budgeting, cost reduction, and audit-compliant procurement processes is preferred.

REQUIRED SKILLS AND COMPETENCIES
¢ Strong procurement strategy, negotiation, vendor development, and supplier relationship management skills.
¢ Excellent knowledge of purchase standards, process controls, RFQ management, purchase order systems, rate contracts, and commercial terms.
¢ Strong budgeting, cost control, analytical, decision-making, and problem-solving abilities.
¢ Ability to manage high-value procurement, urgent requirements, supplier escalations, and cross-functional priorities.
¢ Valuable understanding of manufacturing processes, engineering materials, fabrication items, quality requirements, and production planning dependencies.
¢ High level of integrity, business ethics, documentation discipline, and compliance orientation.
¢ Strong leadership, communication, stakeholder management, and team development capability.

KEY PERFORMANCE INDICATORS (KPIS)
KPI AreaMeasurement CriteriaMaterial AvailabilityPercentage of materials available as per production / project requirement dates.Purchase Cost SavingsAnnual cost reduction achieved through negotiation, alternate sourcing, rate contracts, and value engineering.Purchase Cycle TimeAverage time from approved requisition to purchase order release.Supplier On-Time DeliveryPercentage of supplier deliveries received within agreed timelines.Supplier Quality PerformanceSupplier rejection rate, non-conformance frequency, and corrective action closure.Budget ControlPurchase spend variance against approved budget.Vendor DevelopmentNumber of reliable alternate suppliers developed for critical items.Process ComplianceAdherence to purchase policy, approval matrix, documentation, and audit requirements.Inventory ImpactReduction in urgent purchases, excess inventory, slow-moving items, and stock-out incidents.
WORKING CONDITIONS
¢ Office-based role with frequent interaction with plant, stores, production, quality, project, and vendor locations.
¢ May require supplier visits, market visits, audits, negotiation meetings, and travel as per business requirements.
¢ Must be able to manage time-sensitive procurement requirements, production-critical escalations, and high-value purchase decisions.

COMPENSATION AND BENEFITS
Compensation will be as per company policy, candidate experience, industry standards, and internal grading structure. Benefits may include statutory benefits, performance incentives, insurance, leave benefits, travel reimbursement, and other benefits as per company policy.

CAREER GROWTH PATH
Potential progression to Head Supply Chain, Vice President Operations, Chief Procurement Officer, or Plant / Business Leadership role based on performance and organizational requirements.
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📌 General Manager Purchase (Devanahalli)
🏢 Hyvision System
📍 Devanahalli