Job Description
Job Description: EA/Personal Secretary to Founder/CEO Healthcare Industry Location: Pune, India Type: Full time — On-site Reports to: Founder/CEO Role Summary Be the Founder’s right hand. Manage calendars, communication, travel, meetings, documentation, and follow-ups. Coordinate across teams and vendors, handle confidential matters, and pick up any task— no job too small . Key Responsibilities 1) Calendar, Communication & Follow-ups Own the Founder’s calendar; prioritise meetings and block focus time. Draft/review emails, letters, WhatsApp messages; maintain contact lists/CRM. Prepare agendas, briefs, and meeting packs; take MoMs and track action items to closure. 2) Travel & Logistics Plan end-to-end travel (flights/visas/hotels/local transport); create itineraries. Manage event registrations, invites,



RSVPs, and on-ground logistics. 3) Documentation & Presentations Draft letters, proposals, MoUs/NDAs, reports, and polished PPTs. Maintain organised digital filing and version control; handle sensitive documents discreetly. 4) Stakeholder & Office Coordination Liaise with doctors, patients (as guided), partners, vendors, and agencies. Coordinate courier/supplies, housekeeping, repairs/AMCs, and front-desk support when needed. 5) Admin & Accounts Assistance Track expenses, reimbursements, petty cash, bill payments, and renewals; reconcile weekly. Collect/verify vendor invoices; prepare

📌 Executive Assistant (Maharashtra)
🏢 ALIV - Regenerative Wellness
📍 Maharashtra