Job Description – Purchase & Vendor Management Executive

Department: Purchase & Procurement

Position: Purchase & Vendor Management Executive

Job Summary We are looking for a Purchase & Vendor Management Executive who will be responsible for purchasing products and raw materials from the Delhi/NCR market for our e-commerce business. The candidate will manage existing vendors, develop new vendors, negotiate prices, place purchase orders, and ensure timely availability of products.

Key Responsibilities

1. Market Purchase

- Visit Delhi/NCR wholesale markets to source products as per company requirements.
- Search for new products, suppliers, manufacturers, and wholesalers.
- Purchase products at competitive prices while maintaining required quality.
- Compare prices and product quality from different suppliers.
- Coordinate transportation of purchased goods to the warehouse.

2. Vendor Management

- Maintain good relationships with existing vendors.
- Regularly communicate with vendors regarding prices, availability, quality, and delivery.
- Follow up with vendors for pending orders and deliveries.
- Resolve issues related to shortages, damaged goods, wrong products, and quality problems.
- Maintain updated vendor details and purchase history.

3. New Vendor Development

- Identify and contact new vendors, manufacturers, wholesalers, and distributors.
- Visit markets and vendor locations to evaluate suppliers.
- Collect product samples and quotations.
- Negotiate pricing, payment terms, minimum order quantities, and delivery timelines.
- Create and maintain new vendor records in the company system.

4. Purchase from Existing Vendors

- Check inventory requirements and purchase plans.
- Prepare and place orders with existing vendors.
- Follow up regularly until the order is received.
- Ensure the correct quantity, product, specification, and agreed price.
- Coordinate with the warehouse team during receiving and verification.

5. Product Sourcing for E-commerce





- Source new and trending products suitable for online selling.
- Find products according to customer demand and company requirements.
- Collect product specifications, prices, packaging details, and MOQ.
- Support the e-commerce team in developing current products and gift combinations.

6. Price & Negotiation

- Negotiate the best possible purchase price with vendors.
- Compare market prices before finalizing purchases.
- Negotiate bulk purchase discounts and better payment terms.
- Regularly check market price changes and update the purchase team.

7. Documentation & Reporting

- Maintain purchase records, vendor records, quotations, and invoices.
- Prepare daily/weekly purchase reports.
- Track pending purchase orders and expected delivery dates.
- Maintain records of vendor rates and product-wise purchase prices.

Required Skills

- Good knowledge of Delhi/NCR wholesale markets.
- Strong vendor communication and negotiation skills.
- Ability to identify good-quality products at competitive prices.
- Good knowledge of MS Excel / Google Sheets.
- Basic knowledge of e-commerce products and procurement.
- Good follow-up and coordination skills.
- Ability to travel to Delhi/NCR markets for purchasing.
- Honest, responsible, and organized.

Preferred Candidate

- Experience: 1–4 years in purchase, procurement, vendor management, wholesale market, or e-commerce.
- Candidates with existing knowledge of Delhi wholesale markets will be preferred.
- Must be comfortable with regular market visits.
- Two-wheeler and valid driving licence preferred.

Key Performance Areas (KPI)

- Competitive purchase pricing
- Timely availability of products
- New vendor development
- Vendor reliability and quality
- Reduction in purchase cost
- Timely completion of purchase orders
- Proper purchase and vendor documentation

Working Style: The candidate should be market-oriented, proactive, good at negotiation, and comfortable travelling in Delhi/NCR markets to find products and suppliers for the company's e-commerce operations.

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