WEDDING EVENTS HANDLING AND MANAGEMENT

Contact Us :- +91 93631 95131

Responsibilities

● Design and manage comprehensive event production timelines and logistics starting 30 days pre-event, including vendor coordination, site layout planning, and resource allocation

● Identify, evaluate, and negotiate with external vendors (florists, décor, DJ, lighting, transport) to achieve cost targets while maintaining quality standards

● Prepare detailed pack and tag lists, work plans, and vendor confirmations to ensure seamless event execution and in office coordination

● Monitor and optimize event profitability margins by managing production costs, material procurement, and tracking actual expenses against budgets

● Conduct monthly facility maintenance including deep cleaning, equipment servicing, inventory audits, and 5S compliance checks for office and storage spaces

● Travel to event venues (minimum 4 times monthly) to oversee on-site setup, manage real-time challenges, and coordinate team activities during event execution

● Maintain and update vendor database in Odoo, conduct post-event performance reviews, and build long-term vendor relationships

● Manage internal labour allocation for godown operations and event setup while optimizing resource utilization

● Update marketing platforms and promotional materials with event photos, venue details, and Canva designs post-event

Key Result Areas

● Event Planning & Coordination: Deliver 100% of planned events on schedule with accurate vendor confirmations and zero same-day coordination issues.





● Vendor Management & Negotiation: Achieve cost savings against initial estimates while maintaining vendor satisfaction and a robust, updated vendor database.

● Production & Décor Profitability: Maximize event décor profitability margins through cost-effective material sourcing, production efficiency, and inventory reuse optimization.

● Godown & Facility Management: Maintain facility operations at peak efficiency with scheduled maintenance completion, 5S compliance, and minimal supply chain disruptions.

● Travel & On-Site Event Execution: Execute flawless on-site events by resolving real-time challenges, completing monthly venue assessments, and delivering timely marketing content updates.

Skills

● Event planning and project management

● Vendor negotiation and relationship management

● Budget management and cost control

● Logistics and supply chain coordination

● Facility and inventory management

● Microsoft Office and Odoo system proficiency

● Basic Photography skill and digital marketing content creation

● Team coordination and problem-solving under pressure

● 4 wheeler driving access

Knowledge

● Wedding event industry standards and best practices

● Vendor management and procurement processes

● Event production workflows and timelines

● Facility maintenance and 5S methodology

● Inventory management and stock control

● Marketing content platforms and design tools (Canva, Google Maps)

● Cost estimation and profitability analysis

📌 Event Coordinator (Dharapuram)
🏢 Varnam Weddings & Events
📍 Dharapuram