- Record daily sales, purchases, expenses, receipts, payments, discounts, returns, and other business transactions in the accounting software.
- Prepare and verify customer invoices, bills, credit notes, debit notes, and payment receipts.
- Reconcile daily cash collections, card payments, UPI receipts, online payments, and other payment modes with the billing system and bank records.
- Maintain the petty cash register and record all cash expenses with proper supporting documents.
- Deposit daily cash collections into the designated bank account as per company policy.
- Perform regular bank reconciliations and report any discrepancies to management.
- Maintain records of customer advances, outstanding balances, refunds, exchanges, and cancelled transactions.
- Record supplier invoices and maintain accounts payable records.
- Verify supplier bills against purchase orders, delivery documents, goods received, and jewellery purchase records.
- Prepare payment schedules for suppliers, service providers, rent, utilities, salaries, and other approved expenses.
- Maintain proper records of gold, silver, diamond, gemstone, jewellery, and other merchandise purchases from suppliers.
- Coordinate with the store and inventory teams to reconcile accounting records with physical stock and inventory reports.
- Record stock adjustments, sales returns, purchase returns, wastage, making charges, discounts, and other approved inventory-related entries.
- Assist in periodic physical stock verification and report shortages, excesses,



or mismatches to management.
- Maintain records of making charges, labour charges, hallmarking charges, repair charges, exchange transactions, and related income or expenses.
- Ensure that all transactions are supported by authorised bills, vouchers, approvals, and relevant documents.
- Maintain organised records of invoices, receipts, purchase documents, bank statements, expense bills, and other accounting documents.
- Prepare daily, weekly, and monthly reports relating to sales, collections, expenses, outstanding payments, purchases, and cash balances.
- Provide management with regular reports on receivables, payables, cash flow, expenses, and business transactions.
- Assist in salary, incentive, commission, reimbursement, and employee advance calculations, where applicable.
- Monitor payment due dates and follow up internally for pending customer collections and supplier payments.
- Maintain confidentiality of financial, customer, supplier, employee, and business information.
- Identify accounting errors, unusual transactions, duplicate entries, or discrepancies and bring them to management’s attention promptly.
- Support internal checks and financial controls relating to billing, cash handling, inventory, purchases, discounts, and payments.
- Coordinate with the Chartered Accountant by providing accurate books, ledgers, reconciliations, schedules, and supporting documents for finalisation, taxation, audit, and statutory work.

📌 Accounts Executive (Ahmedabad)
🏢 Capacité Business Services
📍 Ahmedabad