KEY RESPONSIBILITIES

Offer & Appointment Letter Management
• Draft, review, and issue offer letters and appointment letters for India and USA hires, ensuring accuracy of compensation components, titles, joining dates, and legal clauses.
• Maintain and continuously improve offer letter templates for both geographies, keeping them current with labor law changes and internal policy updates.
• Coordinate with Talent Acquisition, Legal, and Finance to validate offer data before letters are issued.
• Manage end-to-end offer letter turnaround with speed and zero errors — the candidate experience depends on it.

Compensation & Benefits Administration
• Support the compensation benchmarking and salary banding process for India and US roles.
• Assist in the administration of employee benefits programs — health insurance, PF, Gratuity, ESIC (India) and 401(k), health, dental, vision plans (USA) — and maintain accurate records.
• Prepare compensation data inputs for payroll and ensure all CTC components are correctly structured and documented.




• Respond to employee queries on compensation structure, pay slips, and perks enrollment.

Compliance & Documentation
• Ensure all offer documents comply with applicable employment laws — Indian Shops & Establishment Act, state-specific labor laws, and US federal/state employment regulations (FLSA, at-will provisions, etc.).
• Maintain organized, audit-ready records of all issued offer letters, compensation approvals, and supporting documentation.
• Flag compliance risks proactively and escalate to the appropriate team before letters go out.

Process Improvement
• Identify gaps in the offer letter and onboarding documentation process and propose scalable fixes.
• Support automation or digitization of the letter issuance workflow where applicable.
• Build and maintain SOPs for offer letter drafting and issuance across both geographies.

Compliance Reporting
• Prepare and maintain a monthly headcount and compensation report covering all

📌 Compensation Benefits Specialist (India)
🏢 Simplify Healthcare
📍 India