Sangwan Inter Decor is looking for a responsible and organized Billing & Project Coordinator to manage day-to-day billing, purchase, vendor and contractor coordination, basic accounts, documentation, and site-related activities.

The candidate will act as a coordination point between the office, site team, vendors, contractors, suppliers, and management and will be responsible for maintaining accurate records and ensuring smooth project operations.

Key Responsibilities

1. Billing & Documentation

- Prepare and maintain client bills, contractor bills, running bills and invoices.
- Prepare work orders, purchase orders, quotations and payment statements.
- Check bills against BOQ, work orders, measurements and agreed rates.
- Maintain records of bills submitted, received and pending.
- Prepare project-wise billing and payment summaries.
- Maintain proper filing of project documents and bills.

2. Purchase & Material Management

- Prepare and process purchase orders as per site requirements.
- Coordinate with suppliers for rates, availability and delivery schedules.
- Compare vendor quotations and prepare purchase comparisons.
- Track material orders, deliveries and pending materials.
- Maintain purchase and material records project-wise.
- Coordinate with site teams to ensure timely availability of materials.

3. Vendor & Contractor Management

- Coordinate with vendors, subcontractors and labour contractors.
- Collect quotations and negotiate rates as required by management.




- Maintain vendor and contractor records.
- Verify contractor bills and supporting documents.
- Track contractor work, payments and pending bills.
- Coordinate with vendors regarding deliveries, invoices and payments.

4. Accounts Coordination

- Maintain day-to-day project-related financial records.
- Coordinate with the CA/accountant for accounting entries and required documents.
- Maintain records of expenses, purchases, receipts and payments.
- Track client receivables, vendor payments and contractor payments.
- Assist in GST-related documentation and invoice records.
- Maintain project-wise expense and payment statements.

5. Site Coordination

- Coordinate regularly with site supervisors and project teams.
- Collect site requirements, measurements and material requirements.
- Follow up on work progress and pending activities.
- Coordinate between site, vendors, contractors and office.
- Visit project sites when required for measurement, billing, material verification or coordination.
- Maintain site-related reports and records.

6. Project Cost & Control

- Maintain project-wise purchase, expense, billing and payment records.
- Assist management in monitoring project costs against the approved budget/BOQ.
- Identify pending bills, purchases, payments and material requirements.
- Prepare regular project status and expense reports.
- Ensure proper documentation for every project transaction.

📌 Billing Engineer (Gurugram)
🏢 Sangwan Inter Decor
📍 Gurugram