We are seeking a highly organized and proactive Recruitment & Vendor Management Specialist to support talent acquisition operations, vendor engagement, contractor lifecycle management, and stakeholder coordination. The ideal candidate will act as a central point of contact between hiring managers, interview panels, staffing vendors, contractors, and internal teams to ensure seamless recruitment and onboarding processes.

Key Responsibilities

Talent Acquisition & Interview Coordination

- Coordinate interview schedules between candidates, hiring managers, and interview panel members.
- Manage interview logistics and communications for all recruitment activities.
- Follow up with candidates and staffing partners throughout the hiring process.
- Track recruitment progress and maintain accurate candidate records.
- Support hiring managers by understanding position requirements and driving timely interview closures.
- Ensure a positive candidate experience through professional and timely communication.

Vendor Management & Procurement Support

- Manage relationships with staffing vendors and recruitment partners.
- Coordinate candidate submissions, feedback, and follow-ups with vendors.
- Track vendor performance and maintain recruitment-related documentation.
- Support procurement and staffing engagement processes.
- Ensure compliance with company policies and contractual requirements.

Contractor Lifecycle Management

- Manage end-to-end contractor onboarding processes.
- Coordinate onboarding documentation and system access requests.
- Monitor contractor contract end dates and proactively initiate extension discussions.
- Coordinate contract renewals and extensions with hiring managers and vendors.
- Manage contractor offboarding activities, including documentation and system access revocation.
- Maintain accurate contractor records and compliance documents.

Stakeholder Management & Communication





- Collaborate closely with hiring managers, internal business teams, HR, Finance, Procurement, and staffing vendors.
- Act as a liaison between internal stakeholders and external partners.
- Ensure timely communication regarding interviews, onboarding, extensions, and contractor transitions.
- Drive follow-ups and ensure closure of pending actions.

Reporting & Administration

- Maintain recruitment, contractor, and vendor databases.
- Generate periodic reports and dashboards using Excel.
- Ensure proper documentation and record maintenance.
- Manage recruitment and contractor-related email communications efficiently.
- Track key recruitment and contractor management metrics.

Required Qualifications

- Master's degree in Business Administration, Human Resources, Commerce, or related field.
- 4-6 years of experience in Recruitment Coordination, Vendor Management, Workforce Management, HR Operations, or Talent Acquisition Operations.
- Experience managing staffing vendors and contract workforce.
- Strong understanding of onboarding, offboarding, and contractor lifecycle processes.
- Excellent written and verbal communication skills.
- Strong stakeholder management and coordination abilities.
- Advanced proficiency in Microsoft Excel.
- Robust organizational and multitasking skills.
- Ability to manage multiple priorities and deadlines.

Preferred Skills

- Experience working with staffing agencies and IT recruitment vendors.
- Knowledge of procurement or vendor onboarding processes.
- Experience with ATS, HRMS, or recruitment management tools.
- Knowledge of contractor compliance and documentation management.
- Experience working in a fast-paced technology organization.

Key Competencies

- Exceptional communication skills
- Proactive mindset
- Attention to detail
- Stakeholder management
- Vendor relationship management
- Accountability and ownership
- Strong follow-up and coordination skills
- Time management
- Problem-solving ability

📌 Vendor Operations Specialist (Pune)
🏢 Simplify Healthcare
📍 Pune