– Tender Executive

Company Name: Houston Systems Private Limited

Address: D 148, EPIP, Kasna, Surajpur Site V, Greater Noida, Uttar Pradesh 201310 Designation: Tender Executive

Department: Tender / Business Development

Experience: 1–3 Years

Location: Greater Noida, Uttar Pradesh

Employment Type: Full-Time

Job Summary

We are looking for a Tender Executive responsible for managing the end-to-end tendering process, including tender identification, tender document analysis, eligibility assessment, preparation of technical and commercial documentation, bid submission, tender tracking, and post-bid coordination.

The ideal candidate should have hands-on experience with GeM and Government/e-Tendering portals, strong documentation skills, attention to detail, and the ability to manage multiple tenders within strict deadlines.

Key Responsibilities

- Search and identify relevant tenders on GeM and other Government/e-Tendering portals.
- Analyse tender documents, specifications, BOQ, ATC, eligibility criteria, terms & conditions and corrigenda.
- Prepare tender summaries, eligibility assessments and compliance checklists.
- Verify requirements related to turnover, past experience, certifications, OEM authorization, EMD, ePBG/Performance Security, MSE/MII and other tender-specific conditions.
- Prepare technical compliance sheets against tender specifications.
- Coordinate with Sales, Technical, Finance, OEMs and Management for required tender documents and approvals.
- Prepare, compile and upload technical and commercial bid documents.
- Submit bids on GeM and other e-Tendering portals within the prescribed deadlines.
- Ensure all mandatory documents are correctly prepared and uploaded before bid submission.
- Track corrigenda, pre-bid meetings, bid opening, technical evaluation, commercial evaluation, RA and tender results.
- Handle tender-related clarifications and coordinate responses with the concerned teams.




- Support post-award activities including LOA/PO/GeM Order, Performance Security/ePBG, agreements and other documentation.
- Maintain proper records of participated tenders, submitted bids, tender status, documents and key deadlines.
- Prepare regular tender MIS and status reports for management.
- Ensure timely follow-up on pending documents and tender-related activities.

Required Skills

- Hands-on knowledge of GeM portal and Government Tendering Process.
- Good understanding of tender documents, ATCs, BOQs, eligibility criteria and technical specifications.
- Strong technical documentation and compliance-checking skills.
- Good working knowledge of MS Excel, MS Word and PDF documents.
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to manage multiple tenders and strict deadlines.
- Good analytical and problem-solving ability.
- Strong follow-up skills with internal teams and external/OEM stakeholders.

Preferred Experience

- 1–3 years of experience in GeM / Government / E-Tendering.
- Experience in technical bid preparation and compliance documentation.
- Experience in handling EMD, BG, Performance Security/ePBG and post-award formalities.
- Experience with technical products/services, security systems, access control, electronic security, IT infrastructure or related industries will be an added advantage.

Educational Qualification Graduate in any discipline.

Candidates with a technical diploma/degree or relevant tendering experience will be preferred.

Key Competencies

- Attention to detail
- Tender & compliance analysis
- Time management
- Documentation accuracy
- Coordination & follow-up
- Problem solving
- Ability to work under deadlines
- Ownership and responsibility

Key Performance Areas

- Accurate and timely tender analysis
- Timely submission of error-free bids
- Complete compliance with tender requirements
- Effective coordination for required documentation
- Proper tracking of tender deadlines and status
- Accurate maintenance of tender records and MIS

📌 Tender Executive (Noida)
🏢 Houston Systems
📍 Noida