– Store Keeper

Company: Mahendra Transformers

Location: Ghaziabad, Uttar Pradesh

Department: Stores / Inventory

Position: Store Keeper

Experience: 1–4 Years

Employment Type: Full-Time

Job Summary

Mahendra Transformers is looking for a responsible and organized Store Keeper to manage day-to-day store and inventory activities. The candidate will be responsible for maintaining accurate stock records, handling material receipts and issues, coordinating with purchase and production teams, and maintaining proper documentation.

The candidate should have basic knowledge of accounting, Tally, and ERP systems, along with good communication skills and the ability to draft professional emails, quotations, purchase-related communications, and other official correspondence on behalf of the company.

Key Responsibilities

1. Store & Inventory Management

- Receive, inspect, and record incoming materials, components, consumables, and other items.
- Issue materials to production/other departments against authorized material requisitions.
- Maintain proper records of inward and outward material movement.
- Ensure proper identification, labeling, storage, and arrangement of materials.
- Maintain minimum and maximum stock levels and highlight shortages or excess stock.
- Conduct regular physical stock verification and reconcile physical stock with system records.
- Maintain proper documentation for material receipts, issues, returns, transfers, and rejections.
- Ensure proper housekeeping and systematic arrangement of the store.

2. ERP & Tally Operations

- Enter and update inventory transactions in the company's ERP system.
- Maintain accurate item-wise stock records and inventory documentation.
- Generate/maintain stock reports, material movement reports, and other MIS reports as required.
- Have working knowledge of Tally for basic accounting and inventory-related entries.




- Coordinate with the accounts department for stock-related documentation and reconciliation.
- Assist in maintaining proper records of purchase, sales, stock, and material-related transactions.

3. Basic Accounting

- Understand basic accounting principles and documentation.
- Verify invoices, delivery challans, purchase orders, and material receipt documents.
- Coordinate with the accounts team regarding invoice discrepancies, debit/credit notes, and stock-related entries.
- Maintain proper records for audit and accounting requirements.

4. Email & Official Communication

- Draft and send professional emails from the company side to customers, suppliers, vendors, transporters, and internal departments.
- Prepare professional communication regarding material requirements, delivery status, pending supplies, discrepancies, payments/documentation, etc.
- Prepare and send company quotations as per management-approved rates, terms, and conditions.
- Follow up with customers/vendors through email and telephone wherever required.
- Maintain proper email correspondence and documentation.

5. Coordination

- Coordinate with Purchase, Production, Accounts, Sales, Dispatch, and Management teams.
- Follow up with suppliers regarding pending materials and delivery schedules.
- Coordinate with dispatch/logistics teams for timely movement of materials.
- Immediately report shortages, damages, discrepancies, or non-conforming materials to the concerned authority.

Required Skills

- Basic knowledge of Store & Inventory Management.
- Working knowledge of Tally.




- Working knowledge of ERP software and inventory modules.
- Basic understanding of accounting and financial documentation.
- Positive knowledge of MS Excel and MS Word.
- Ability to prepare professional emails and quotations.
- Good written and verbal communication skills.
- Good record-keeping and documentation skills.
- Ability to coordinate with multiple departments.
- Good organizational and time-management skills.
- Attention to detail and accuracy in stock records.

Educational Qualification

- Minimum 12th Pass / Graduate.
- Diploma or degree in Commerce, Management, Supply Chain, or a related field will be an advantage.

Experience

- 1–4 years of relevant experience in stores, inventory, manufacturing, engineering, electrical equipment, transformer, or similar industrial environments.
- Candidates with experience in Tally + ERP + inventory management will be preferred.

Key Performance Areas (KPIs)

- Accuracy of inventory records.
- Timely material receiving and issuing.
- Physical stock vs. system stock reconciliation.
- Proper documentation of store transactions.
- Timely submission of inventory/MIS reports.
- Reduction of stock discrepancies and material losses.
- Timely coordination with purchase, production, accounts, and dispatch teams.
- Quality and professionalism of company email correspondence and quotations.

Preferred Candidate Profile The ideal candidate should be honest, responsible, organized, computer-savvy, and detail-oriented, with practical knowledge of store operations and basic accounting. The candidate should be comfortable using Tally and ERP software and should be capable of independently handling professional email communication and preparing quotations under company guidelines. Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits

- Paid time off

Work Location: In person

📌 Store Keeper (Ghaziabad)
🏢 Konnect HR
📍 Ghaziabad