NETSPACE INFOSOLUTIONS PVT.LTD. consists of one company- provides the services and solutions such as IT Infrastructure Technology Services which comes under and serves at Information
Technology (IT) Industry. We also supply right products to systems integrators with valued added solutions.
JOB DISCRIPTION To work closely with the MD and have day to day management of transactional finance. To produce accurate and reliable financial information relating to the company. To be responsible for the maintenance of all financial procedure for the company, including developing, implementing and updating finance policies and procedures, payment schedules, purchase orders etc. to assist with budget forecasting and management.
To manage the yearend audit and statutory accounting process including ensuring all audit schedules are prepared and reconciliations completed on time. To liaise with members of staff as appropriate on financial matters and with external agencies including the bankers, payroll bureau and auditors.
Job Responsibilities:
- Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
- Prepares and records asset, liability, revenue, and expenses entries by compiling and analysing account information
- Maintains and balances subsidiary accounts by verifying, allocating, posting and reconciling transactions and resolving discrepancies
- Maintains general ledger by collecting information and preparing balance sheet, profit and loss and other statements
- Produces payroll by initiating computer processing; printing checks, verifying finished product
- Completes external audit by analysing and scheduling general ledger accounts and providing information for auditors
- Avoids legal challenges by complying with legal requirements
- Secures financial information by completing database backups
- Protects organizations value by keeping information by confidential.
SPECIFICALLY:
1. Nominal ledger accounting a) Maintain sage accounts to trial balance level b) Provide trial balance to the MD within agreed timescales of each grant and provide to the MD within 1 agreed timescales of each quarter end
2. Sales ledger accounting a) Maintain every sale order into the tally after check and verify from sales
Manager b) Maintain sage sales ledger accounts c) Issue sales/grant invoices as requested by the MD d) Ensured prompt of invoices issued by Netspace
1. Purchase Ledger accounting a) Maintain every purchase order into the tally after comparison approved from the
MD. b) Maintain sage purchase ledger accounts c) Prepare a weekly list of purchase ledger payments for approval by the MD
1. Banking a) Complete monthly bank reconciliations within agreed timescales of the month end b) Maintain bank mandates c) Ensure protocols are adhered to re post/ donations d) Oversee weekly banking of cash and reconcile cheques and payments received to bank statements on a weekly basis
2. Cash flow budgeting a) Update cash flow forecast on the basis of actual monthly expenditure and provide to CE within agreed timescales of the month end b) Prepare revised cash flow budget on a quarterly basis to the CE within agreed timescales of the quarter end following discussion with the CE
3. Statutory accounts a) Support preparation of draft accounts to the CE within 1 month of the year end
4. Payroll a)
Prepare payroll and keep up to date with changes in law
5. Income a) To send out and chase invoices and keep on the top of grants b) To ensure tha t the charity reclaims all Gift Aid due c) To assist with setting up CALM sales of goods and shop
Tasks and Responsibilities ▪ Preparation and or oversight of company accounting functions related to:
➢ Client and fund fee income and receivables
➢ Referral and sub-advisory fees income and receivables
➢ Staff and operating expenses, and payables
➢ Bank/cash management, investment and forward accounts
➢ Intercompany and vendor relationships
➢ Financial audits
➢ Tax accounting and tax returns
➢ Fixed assets and depreciation
▪ Maintain checklists during closing and department audits
▪ Responsible for monthly financial results
▪ Follows up with other entities in clearing intercompany mismatches
▪ Follows up with staff on deadlines and pending issues
▪ Assists in the assurance of the integrity of the financial statements
▪ Prepare monthly financial statements for management committee and board of director’s meetings
▪ Monitoring of balance sheet accounts and balances
▪ Monitoring of P/L accounts to ensure accurate allocations
▪ Assists in regulatory reporting
▪ Assist in the preparation of audit requirements and special projects
▪ Prepare, and or review journal entries of staff-performs other tasks as required
SKILLS AND ABILITIES
▪ Highly detail-oriented and organized
▪ Ability to meet a constant stream of deadlines
▪ Proven ability to work both independently and collaboratively with different levels of employees
▪ Superior analytical and problem solving skills
▪ Familiarity with accounting software and programs.