SagaciousElevate is recruiting an Executive Assistant. We are seeking a proactive and enthusiastic individual to join our team. The successful candidate will provide high-level administrative assistance, ensuring smooth communication, and supporting the coordination of various activities within the team. The candidate should have good command over English language.

Specifically, the Executive Assistant will

- Review and triage emails and other requests coming to the MD, identifying matters requiring attention, discussion, delegation or follow-up.
- Discuss relevant matters with the MD and draft responses based on the agreed approach. Maintain a structured tracker of commitments, decisions and follow-ups made by the MD.
- Ensure commitments and agreed actions are followed through to completion. Independently handle routine requests and communications within agreed authority. Develop a strong understanding of the MD's priorities, communication style and preferences and use this understanding to anticipate requirements.
- Establish and maintain a structured mechanism for collecting daily updates from IP teams. Track key developments including revenue, wins and losses, proposals, major projects, critical client matters, risks and other material business developments.
- Consolidate and validate inputs from business and functional leaders. Prepare a concise daily briefing for the MD highlighting key developments, issues requiring attention, risks, priorities and exceptions.
- Proactively follow up with leaders where information is incomplete, unclear or delayed. Develop sufficient business understanding to distinguish between routine updates and matters that require executive attention.
- Coordinate and initiate meetings once objectives and participants are established.



Prepare agendas and ensure appropriate participants and information are available.
- Attend relevant meetings, capture decisions, action items, owners and timelines. Maintain action trackers and drive follow-through with stakeholders. Follow up directly with senior stakeholders and team members to ensure commitments are delivered.
- Identify delays or risks early and escalate appropriately. Ensure important decisions and commitments do not get lost after meetings.
- Act as a coordination point between the IP leadership team and support functions including Finance, HR, IT, Legal, Procurement and other functions. Take ownership of operational issues and work with the appropriate teams to drive them to resolution.
- Support managers reporting to the MD and their teams in navigating internal processes and resolving issues. Handle routine escalations independently without unnecessarily involving the MD.
- Identify the right stakeholders, determine the appropriate path to resolution and drive the issue through to closure. Escalate matters to the MD when executive judgment, intervention or a business decision is genuinely required.
- Coordinate weekly and monthly governance activities with IP business and functional leaders. Ensure timely completion of recurring reporting, invoicing and other business requirements.
- Validate information and inputs before they reach the MD.



Maintain governance calendars, trackers and action logs. Follow up with business leaders to ensure commitments and recurring activities are completed on time. Identify opportunities to improve existing processes and operating mechanisms.
- Support important projects and initiatives initiated by the MD and IP leadership team. Establish milestones, owners and timelines in collaboration with stakeholders. Maintain regular follow-ups and monitor progress against agreed timelines.
- Identify dependencies, risks and slippage early. Drive stakeholders toward completion and provide concise progress updates. Ensure projects continue moving forward without requiring the MD to personally manage the follow-up.
- Review and validate bills, leave requests and other approvals before routing them to the MD. Ensure appropriate information and documentation are available for approvals.
- Handle travel and other logistics for the MD when required. Coordinate other administrative requirements associated with the MD's role as needed.

Experience

- 1 year +

Skills for Success

- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with keen attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Solid problem-solving skills and the ability to work well under pressure.
- Proactive attitude with a focus on providing exceptional support to the Group Head and the Operations team.

Technical Skills

- Familiarity with MS Office tools (Word, Excel, PowerPoint, Outlook).

Qualifications

- Any Graduate from well-known Institute.

📌 SagaciousElevate Is Hiring Executive Assistant!! (Gurugram)
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📍 Gurugram