– Recruiting Coordinator

Company: Innova Solutions

Position: Recruiting Coordinator

Location: Noida, Uttar Pradesh

Work Model: Hybrid

Experience: 3–5 Years

Shift: US Shift

Job Summary

Innova Solutions is looking for an experienced and detail-oriented Recruiting Coordinator to join our recruitment operations team in Noida.

The ideal candidate will have hands-on experience supporting US Staffing operations, managing VMS/ATS activities, coordinating interviews and offers, handling requisition assignments, preparing audit reports, and ensuring smooth day-to-day recruitment operations. The role requires strong attention to detail, organizational skills, and the ability to effectively coordinate with recruiters and internal stakeholders.

Key Responsibilities / KRAs

- Manage and process candidate submissions through VMS Beeline.
- Handle requisition assignments in Bullhorn and ensure timely allocation to the appropriate recruiters.
- Review and process extensions and amendments received through the VMS.
- Create and manage change requests in the ATS while ensuring accuracy of candidate and assignment information.
- Conduct offer acceptance reviews and ensure all required information and documentation are complete.
- Accept, track, and coordinate candidate interviews through the VMS system.
- Follow up on timesheets and coordinate with relevant stakeholders to ensure timely submission.
- Prepare, maintain, and share recruitment operational reports, including:
- Daily Sprint Reports
- Candidate Status Reports
- Weekly/Biweekly Audit Reports
- Quarterly Audit Reports
- Pay Rate Data Audits




- Maintain accurate candidate, requisition, and assignment information across VMS and ATS platforms.
- Ensure timely follow-ups with recruiters and other stakeholders regarding pending actions.
- Support the recruitment team with day-to-day administrative and operational activities.
- Ensure data accuracy and adherence to established recruitment processes and compliance requirements.

Required Skills & Qualifications

- 3–5 years of experience in Recruiting Coordination, Recruitment Operations, or US Staffing.
- Hands-on experience working with VMS platforms, preferably Beeline.
- Experience working with Bullhorn ATS or similar applicant tracking systems.
- Good understanding of the US Staffing and recruitment lifecycle.
- Experience handling requisitions, candidate submissions, interviews, offers, extensions, and amendments.
- Strong experience in preparing and maintaining audit and operational reports.
- Valuable knowledge of Microsoft Excel and recruitment trackers.
- Excellent attention to detail and ability to maintain data accuracy.
- Strong written and verbal communication skills.
- Ability to multitask and effectively coordinate with recruiters and multiple stakeholders in a fast-paced environment.

Preferred Candidate We are looking for someone who is process-oriented, organized, proactive, and comfortable working with recruitment data and multiple systems. Prior experience supporting a US Staffing team and working extensively with VMS/ATS platforms will be preferred.

Interested candidates can share their updated resume at: [email protected]

📌 Recruitment Coordinator (Noida)
🏢 Innova Solutions
📍 Noida