Ashika Group is looking for a detail-oriented and organized Record Management Executive to manage, maintain and control the organization's physical and digital records.

The role will be responsible for ensuring that documents and records are properly classified, indexed, stored, retrieved and maintained in accordance with internal processes and confidentiality requirements.

Key ResponsibilitiesRecord Management

- Maintain and organize physical and digital records in a systematic manner.
- Classify, index and archive documents for easy identification and retrieval.
- Ensure accurate and timely updating of records and databases.
- Maintain proper documentation and filing systems.
- Track movement and retrieval of physical documents wherever required.
- Conduct periodic verification of records to ensure completeness and accuracy.
- Identify duplicate, outdated or inactive records and coordinate their appropriate archiving or disposal as per company policy.
- Maintain records in accordance with defined retention schedules and internal procedures.
- Ensure proper version control of important documents.

Data & MIS
- Update record-management databases and Excel trackers.
- Prepare periodic MIS reports related to records and document status.
- Maintain accurate logs of archived, retrieved and disposed records.




- Reconcile physical records with digital/database records where applicable.
- Provide timely reports and information to management or concerned departments.

Coordination
- Coordinate with various departments for collection, filing and retrieval of records.
- Work closely with Administration, Compliance, Legal, Finance, HR and other relevant departments as required.
- Support internal and external audit requirements by providing authorized records promptly.
- Coordinate with document-storage/archival vendors, where applicable.

Candidate Profile
- Graduate in any discipline.
- 2–5 years of relevant experience in record management, document control, documentation, administration or a similar role.
- Solid knowledge of document filing and record-keeping practices.
- Good working knowledge of MS Excel, MS Word and email applications.
- Experience with document management systems or digital filing platforms will be an advantage.
- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Ability to handle confidential and sensitive information responsibly.
- Good communication and coordination skills.
- Ability to work independently as well as with multiple departments.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Records Management Assistant (Kolkata)
🏢 Ashika Stock Broking
📍 Kolkata