J3S Global is looking for a professional, well-organised and fluent English-speaking Receptionist & HR/Office Administrator to manage front-desk operations, coordinate walk-in candidates and interviews, and provide administrative support to the HR and recruitment teams.

The ideal candidate should have excellent communication skills, a professional personality, good knowledge of MS Office/Excel, and the ability to manage multiple responsibilities efficiently. The role also includes basic bookkeeping, invoice management, expense tracking and general office administration.

Key Responsibilities:

- Manage the reception/front desk and welcome candidates, visitors and clients professionally.
- Handle incoming calls, emails and general enquiries.
- Manage and maintain visitor and candidate records.
- Coordinate walk-in candidates and register their details and CVs.
- Schedule and coordinate interviews with HR and recruitment consultants.
- Communicate interview timings and requirements to candidates.
- Make outbound calls for interview scheduling and recruitment follow-ups.
- Maintain candidate databases, interview schedules and attendance records.
- Assist HR with joining formalities and employee documentation.
- Support recruitment drives and walk-in hiring activities.
- Maintain office records, attendance and administrative documents.
- Maintain basic records of office expenses, bills and payments.
- Assist with invoice preparation, tracking and documentation.




- Maintain organised records of receipts and office expenditure.
- Coordinate with management/external accountants for basic accounting requirements.
- Manage office supplies, courier services, deliveries and meeting/interview rooms.
- Provide day-to-day administrative support to the HR and recruitment teams.
- Maintain confidentiality of candidate, employee and company information.

Required Skills & Qualifications
- 1–3 years of experience in Reception, HR Administration, Recruitment Coordination or Office Administration.
- Fluent English communication with good verbal and written skills.
- Professional, confident and friendly personality.
- Good telephone and email communication skills.
- Strong organisational and multitasking abilities.
- Good knowledge of MS Word and MS Excel.
- Comfortable handling walk-in candidates and making outbound calls.
- Basic knowledge of bookkeeping, invoices and expense records.
- Valuable attention to detail and record-keeping skills.
- Ability to work independently and coordinate effectively with the team.
- Previous experience in a recruitment/staffing company will be an added advantage.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Experience:
- Front desk: 1 year (Required)
- Interview Coordination: 1 year (Required)

Work Location: In person

📌 Receptionist/Office Administrator (Kothapet)
🏢 J3S Global
📍 Kothapet