:Purchase / Procurement Executive

Aum Paper Products Pvt. Ltd. | Harohalli, Bengaluru, Karnataka

Position: Purchase / Procurement Executive

Department: Purchase

Location: Harohalli, Bengaluru

Salary: As per company norms, based on experience and suitability Experience: 2–4 years in purchase/procurement, preferably in a manufacturing industry

Reporting To: Plant Head

Job Summary:

We are looking for a responsible and result-oriented Purchase / Procurement Executive to manage end-to-end purchasing activities for our manufacturing facility. The candidate will be responsible for sourcing materials, obtaining quotations, vendor development, price negotiation, purchase order processing, delivery follow-up, and ensuring the timely availability of materials as per business requirements.

The role requires coordination with Stores, Production, Quality, Accounts, and other departments to ensure cost-effective procurement, timely delivery, and proper purchase documentation.

Key Responsibilities1. Purchase and Procurement:

- Handle end-to-end procurement of raw materials, consumables, packing materials, spare parts, machinery requirements, and general items.
- Receive and review purchase requisitions from respective departments.
- Identify suitable suppliers and obtain quotations based on material specifications and requirements.
- Compare quotations based on price, quality, delivery timelines, payment terms, and supplier reliability.
- Prepare and process Purchase Orders (POs) after obtaining the required approvals.
- Ensure procurement is carried out as per company policies and approved budgets.

Vendor Development and Management:

- Identify, evaluate, and develop new vendors to ensure competitive pricing and reliable supply.
- Maintain and update the vendor database, including contact details, product range, quotations, and commercial terms.
- Negotiate prices, credit periods, payment terms, delivery schedules,



and other commercial conditions.
- Maintain professional relationships with existing suppliers and follow up on pending commitments.
- Coordinate vendor evaluation and performance review with the concerned departments.

Delivery and Material Coordination:

- Follow up with vendors to ensure timely delivery of materials as per purchase orders.
- Coordinate with Stores and Production to understand material requirements and urgency.
- Track pending purchase orders and communicate delays or shortages to the concerned departments.
- Coordinate with vendors and Stores for material receipt, quantity discrepancies, damages, and replacement requirements.
- Ensure urgent procurement requirements are handled promptly without disrupting production.

Cost Control and Negotiation:

- Conduct price comparisons and maintain records of quotations and negotiations.
- Identify cost-saving opportunities through alternate sourcing, bulk purchasing, and vendor negotiations.
- Monitor price trends for regularly purchased materials.
- Ensure purchases are made at competitive rates without compromising quality and delivery requirements.
- Maintain purchase cost records for analysis and reporting.

Documentation and MIS:

- Maintain purchase requisitions, quotations, comparative statements, purchase orders, delivery records, and vendor correspondence.
- Ensure proper documentation and approval for all purchase transactions.
- Maintain purchase trackers for open POs, pending deliveries, and urgent requirements.
- Prepare daily, weekly, and monthly purchase reports as required.




- Support internal, customer, and certification audits by providing relevant purchase and vendor records.

Coordination with Other Departments:

- Coordinate with Stores for stock availability and material receipt.
- Work closely with Production and Maintenance to understand material requirements and priorities.
- Coordinate with Quality for supplier-related quality issues and material specifications.
- Follow up with Accounts for invoice verification, payment status, and vendor reconciliation.
- Resolve purchase-related issues in coordination with the concerned departments.

Required Qualifications and Skills

- Graduate / Diploma in any discipline; qualification in Supply Chain Management, Materials Management, or Procurement is preferred.
- 2–4 years of relevant experience in purchase/procurement, preferably in a manufacturing company.
- Knowledge of procurement processes, vendor development, price negotiation, and purchase documentation.
- Working knowledge of MS Excel and ERP / purchase management software.
- Good communication, negotiation, coordination, and follow-up skills.
- Ability to manage multiple purchase requirements and meet deadlines.
- Solid attention to detail, commercial awareness, and accountability.

Key Performance Indicators (KPIs)

- Timely procurement and delivery of materials.
- Cost savings through effective negotiation and sourcing.
- Purchase order accuracy and documentation compliance.
- Vendor performance and timely resolution of supply issues.
- Reduction in urgent purchases and production delays due to material shortages.
- Timely updating of purchase trackers and MIS reports.

Please share your resume @ [email protected] and whatsapp your resume to (phone hidden) Pay: ₹15,000.00 - ₹22,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Provident Fund

Work Location: In person

📌 Purchase / Procurement Executive (Harohalli (J))
🏢 Aum Paper Products
📍 Harohalli (J)