(JD)

General Office Admin (Project Site)

Position: AM

Location: Project Site

Reporting To: Site Admin Manager / Project Manager

Job Purpose To manage day-to-day administrative operations at the project site, ensuring smooth functioning of housekeeping, seating arrangements, horticulture maintenance, meeting room management, and vendor coordination.

Key Responsibilities

1. Housekeeping (HSK)

- Ensure cleanliness of offices, meeting rooms, pantry, washrooms, and common areas.
- Monitor housekeeping staff deployment and performance.
- Maintain stock of housekeeping consumables.
- Conduct regular housekeeping inspections and audits.
- Coordinate with housekeeping vendors and verify invoices.

2. Desk / Seating Management

- Allocate and manage employee workstations.
- Maintain seating plans and occupancy records.
- Coordinate seating arrangements for current joiners and team movements.
- Ensure workstations are ready with required facilities.

3. Horticulture Management

- Oversee maintenance of indoor and outdoor plants and landscaping.
- Coordinate gardening activities, watering, pruning, and pest control.
- Monitor horticulture vendor performance.
- Ensure green areas are maintained in neat and healthy condition.

4. Meeting Room Management





- Manage meeting room bookings and schedules.
- Ensure meeting rooms are clean and ready for use.
- Coordinate AV equipment, VC facilities, and seating arrangements.
- Support client visits, trainings, and management meetings.

5. Vendor & Facility Coordination

- Coordinate housekeeping, horticulture, and other facility vendors.
- Monitor service quality and compliance.
- Process vendor attendance records and invoice verification.

6. Reporting & Compliance

- Prepare daily, weekly, and monthly admin reports.
- Maintain records of housekeeping audits, seating allocations, and meeting room utilization.
- Ensure compliance with safety, hygiene, and company standards.

Skills Required

- Administration & Facilities Management
- Vendor Management
- Space Management
- MS Excel, Outlook, and Reporting
- Communication & Coordination Skills
- Attention to Detail

Experience & Qualification

- Graduate in any discipline.
- 3-5 years of experience in Administration, Facilities, or Site Management preferred.

KPI

- Housekeeping Audit Score
- Meeting Room Availability
- Seating Utilization Accuracy
- Vendor SLA Compliance
- Employee Satisfaction with Site Facilities

📌 Project Site Administrator (Karjat)
🏢 Torrent Power
📍 Karjat