Department: Purchase / Procurement

Job Type: Full-Time

Location: Ludhiana, Punjab, India

Experience: 4–8 Years in Purchase / Procurement

Reporting To: Director / Head of Procurement

About the Role

We are looking for an experienced and commercially driven Purchase Manager to manage the company's complete procurement function.

The candidate will be responsible for sourcing products and raw materials, developing and managing suppliers, negotiating prices and commercial terms, ensuring timely availability of materials, maintaining optimum inventory levels, and ensuring that purchases meet the required quality standards.

The ideal candidate should have strong negotiation, vendor management, cost-control and analytical skills, along with the ability to coordinate effectively with sales, production, stores, quality control, accounts and logistics teams.

Key Responsibilities

1. Procurement & Purchasing

- Manage the complete purchase cycle from requirement identification to material receipt.
- Source products, components, raw materials and finished goods from reliable suppliers.
- Obtain and compare quotations from multiple vendors.
- Negotiate pricing, payment terms, delivery schedules and other commercial conditions.
- Raise and manage purchase orders in accordance with approved requirements.
- Ensure timely procurement to avoid production delays or stock-outs.
- Coordinate with suppliers regarding order status, dispatches and delivery schedules.

2. Vendor Development & Management

- Identify, evaluate and develop new suppliers.
- Build a reliable network of manufacturers, suppliers and vendors.
- Maintain strong commercial relationships with existing suppliers.
- Evaluate vendors on price, quality, delivery performance, reliability and service.
- Conduct regular supplier performance reviews.
- Negotiate improved terms with vendors based on order volumes and long-term business potential.
- Develop alternate suppliers for critical products to reduce dependency and supply risk.

3. Cost Control & Negotiation

- Negotiate the best possible purchase prices without compromising required quality.
- Regularly monitor market prices and supplier quotations.
- Identify opportunities for cost reduction through alternate sourcing, bulk purchasing and supplier negotiations.
- Analyse price fluctuations and their impact on product margins.
- Maintain proper records of historical purchase prices for comparison and negotiation.
- Work closely with management to achieve procurement cost targets.

4. Inventory & Stock Planning

- Coordinate with sales,



production and stores teams to understand upcoming requirements.
- Maintain optimum stock levels based on demand and business requirements.
- Avoid both excess inventory and stock shortages.
- Monitor slow-moving and non-moving inventory.
- Plan procurement according to sales forecasts, confirmed orders and production requirements.
- Ensure timely replenishment of fast-moving products.

5. Quality Control

- Ensure purchased materials/products meet approved specifications and quality standards.
- Coordinate with suppliers regarding product samples, specifications and quality requirements.
- Address quality complaints and coordinate corrective action with vendors.
- Work with the quality team to evaluate new suppliers and products.
- Ensure consistency in quality across repeat purchases.

6. Purchase Planning & Coordination

- Review purchase requirements and prepare procurement plans.
- Coordinate with the sales team regarding confirmed export orders and upcoming requirements.
- Coordinate with production regarding manufacturing schedules and material requirements.
- Coordinate with stores regarding stock availability and material receipts.
- Coordinate with accounts regarding supplier payments and outstanding balances.
- Ensure purchase activities remain aligned with overall business requirements.

7. Supplier Performance & Delivery Management

- Closely monitor supplier commitments and delivery timelines.
- Follow up regularly on pending purchase orders.
- Identify potential delays in advance and take corrective action.
- Escalate critical supply issues to management.
- Maintain supplier-wise records of orders, prices, delivery performance and quality issues.

8. Documentation & Reporting

- Maintain accurate purchase records and supplier databases.
- Maintain purchase orders, quotations and comparative statements.
- Prepare regular purchase reports for management.
- Track purchase value, savings, pending orders and supplier performance.
- Maintain proper documentation of negotiated prices and commercial terms.
- Ensure procurement records are updated and organized.

Required Skills & Qualifications
- Bachelor's degree in Commerce, Business Administration,



Supply Chain Management, Operations or a related field.
- 4–8 years of experience in purchase/procurement, preferably in manufacturing, trading or export-oriented businesses.
- Strong vendor development and negotiation skills.
- Good understanding of market pricing and sourcing practices.
- Strong analytical and numerical abilities.
- Good knowledge of MS Excel and ERP/purchase management systems.
- Excellent communication and follow-up skills.
- Ability to manage multiple suppliers and purchase requirements simultaneously.
- Strong attention to detail and commercial awareness.

Preferred Experience Candidates with experience in the following industries will be preferred:
- Bicycle & Bicycle Components
- Auto Parts / Automotive Components
- Engineering Products
- Hardware & Mechanical Products
- Industrial Products
- Manufacturing
- General Trading
- Export-oriented businesses

Experience dealing with manufacturers, wholesalers and component suppliers in India will be an added advantage.

Key Performance Indicators (KPIs)

- Purchase cost savings achieved
- Vendor-wise purchase price optimization
- On-time procurement and delivery
- Stock-out reduction
- Inventory turnover
- Supplier quality performance
- New vendor development
- Supplier payment / credit-term optimization
- Purchase order fulfilment
- Reduction in procurement lead times
- Vendor dependency and sourcing-risk reduction

Candidate Profile We are looking for someone who is:
- Commercially sharp and negotiation-oriented
- Solid at vendor development and relationship management
- Highly organized and systematic
- Proactive in identifying better suppliers and better prices
- Strong in follow-up and execution
- Capable of handling pressure and multiple requirements simultaneously
- Detail-oriented but able to make quick commercial decisions
- Comfortable working closely with management and other departments
- Focused on cost, quality and timely availability

What We Offer
- Competitive salary with performance-based incentives
- Opportunity to work with a growing international export business
- Exposure to a wide range of products and supplier markets
- Professional growth opportunities
- Performance-oriented work environment
- Opportunity to build and manage a large supplier network

To Apply: Interested candidates may share their updated CV along with current salary, expected salary and notice period on [email protected]

Pay: ₹20,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Procurement Manager (Ludhiana)
🏢 UNICROSS GLOBAL PRIVATE
📍 Ludhiana